Facility Manager / Maternity Contract

M1 Business Hub Facility manager 3 days per week

Responsibilities/Duties:

● Maintain day-to-day operations and smoothness of the facility

● Lease out vacant serviced office spaces from new sales enquiries/opportunities

● Administrative duties such as preparing templates for new leases and collecting/managing information for new clients

● Build great relationships with clients as well as bringing on new clients from enquiries and inputting information in the CRM database

● Calendar and bookings management

● Completing and overseeing essential business duties
such as taking and delivering phone messages professionally and accurately, security, maintenance, mail, archiving, cleaning, maintaining office supplies, catering, waste disposal

● Maintain cleanliness presentation of reception area, meeting rooms, internal offices and kitchen area.

● Coordinate IT requests including internet and phone line setups

● Responding and handling client’s complaints

● Responding and handling maintenance issues

● Ensuring the facility is up to date with any workplace health and safety requirements and attending mandatory courses for the buildings emergency control

● Bookkeeping including using Quickbooks; accounts payable, accounts receivable, expense reconciliation, payroll and BAS duties, excel reporting

● Following up debtors/overdue invoices

● Achieve the company’s objectives and targets, set by directors

● Attend meetings with directors if required

● Liaising/managing other staff members

● Perform other office duties as assigned by the directors

9.Skills/Experience:

● Previous experience in office management or administration management within the office facilities is highly desirable

● IT knowledge with computers, internet and phones would be an advantage

● Bookkeeping skills and familiarity with Quickbooks would be essential

● Sales experience.

● Excellent verbal and written communication skills

● Taking initiative and being proactive in managing your own tasks and workload in the working week.

● Highly effective time management and organisation skills

● Distinctly dependable and trustworthy, with a strong and proven work ethic

● MS Skills: Word and Excel

● Knowledge of WHS practices and procedures