About the Organisation

Aurukun Shire Council plays a crucial role in leading the community and addressing the needs of its residents. The Council works closely with various stakeholders, including government agencies, non-governmental organisations, and local businesses, to improve service delivery and create opportunities for the community it serves.

Key focus areas for the Aurukun Shire Council include community safety, governance, economic development, and preservation of cultural identity, environmental management, postal services, aged care and childcare provision.

Initiatives are developed and implemented in consultation with community members, ensuring their active participation and ownership. The Council strives to empower community members, promote self-determination, and build a sustainable and prosperous future for Aurukun.

About the Role

This role is residential and based in Aurukun.

Reporting to the Director of Technical Services, this position provides assistance with Technical Services project delivery, coordination and administration covering QBuild maintenance and upgrade works, ASC infrastructure, utilities, buildings, roads, town maintenance and waste management.

Key Accountabilities

Provide administrative assistance to the Director Technical Services including coordination and preparation of DTS and other reports, agendas and meeting minutes as directed and tracking of outcomes and actions from Council, Management and Technical Services Supervisors meetings.

Provide administrative assistance to the Building Services Manager and department staff when directed by the Director Technical Services.

Manage and monitor QBuild portal IT system, inclusive of work orders including but not limited to preparing costing of work orders for invoicing.

Assist with project management/reporting, including monitoring of invoicing by contractors and suppliers, QBuild, private works, grants, capital works, budgets, regulatory monitoring and procurement.

Monitor Technical Services component of Councils Asset Management System Mentor APM for integrity of data to ensure its accuracy

Management of emails and correspondence relating to third party works.

Liaise with internal and external stakeholders and respond in a timely way to customer enquiries.

Maintain records systems in accordance with ASC procedures including mandatory and tools of trade licensing in conjunction with human resources.

Document and maintain work related procedures and processes.

Qualifications, Skills and Attributes

1. Experience in project management administration and reporting, including monitoring of invoicing by

contractors and suppliers, private works, grants, capital works, budgets, statutory reports and preparing

costing of work orders for invoicing.

2. Certificate or higher qualifications in Project Management desirable.

3. Experience in maintaining records systems.

4. Experience in providing administration support in a fast-paced environment.

5. Strong interpersonal and communication skills and a professional and courteous manner at all times.

6. Strong numeracy, literacy and organisational skills and attention to detail.

7. Problem solving skills and the ability to use initiative.

8. Excellent computer skills including Microsoft Office.

9. Excellent written and oral communications including formatting of correspondence reports, agendas and

meeting minutes.

10. Capacity to demonstrate a high level of commitment to interact positively in a remote Aboriginal community.

Benefits

Joining ASC means becoming part of an organisation with strong cultural values with a focus on providing exceptional services to, and for, the community. You will be offered;

A salary of $90 - $95,000 plus superannuation - some overtime at penalty rates may be available

Subsidised accommodation provided

5 weeks annual leave & 8 days of Isolation Leave per year in accordance with Council policy

2 Flights to Cairns from Aurukun per year in accordance with Council policy

Relocation expenses in accordance with Council policy

Access to our Employee Assistance Program (EAP)

How to apply

Click the Quick Apply button and include a cover letter and resume.

Applications close 4pm Monday 5 May 2025.

Shortlisting for this position will begin immediately and Council reserves the right fill the role prior to the nominated closing date. Only shortlisted applicants will be contacted.

Appointment to this position is subject to a satisfactory National Police Check and pre-employment medical assessment.