This pay rate is inclusive of mandatory 25% casual loading

This role ensures timely and accurate processing of all administration tasks for the Air & Power Service Department.

Key Responsibilities:

Manage the receiving and dispatching of parts and goods in Oracle.
Cost completed jobs to ensure consistent revenue.
Process and reconcile Supplier/Subcontractor invoices for Head Office payment.
Review FSRs and Warranty Claim forms for accuracy before submission.
Maintain office supplies and inventory for the Service team.
Perform general clerical and administrative duties.
Ensure timely, high-quality service that aligns with the company standards.
Coordinate Client Purchase Orders for after-hours service calls.
Raise EPOs for Customer Engineers.
Administer timesheets for review by the Service Operations Manager.
Comply with WHS requirements and report incidents/injuries promptly.

Branch Administrator

Location: Sydney - Bella Vista | Start: ASAP | Duration: 6 months (possibility to extend to 12)
Schedule: Full-time (5 days in office) Hours: 8am-4pm (flexible for earlier/later if needed)
Payrate: $40 per hour plus super

Key Contacts:
Internal: Service Operations Manager, Service Supervisors, Customer Engineers, Finance, Project Management
External: Customers, Subcontractors, Vendors

Qualifications & Experience:
2-3 years of administration experience - knowledge of invoice reconciliations is required
Knowledge of SAP OR Oracle is nice to have
Administration qualifications preferred.
Strong commercial acumen.

Personal Skills:
Customer-focused with excellent communication and interpersonal skills.
Attention to detail, time management, and prioritization abilities.
Organized, team-oriented, and capable of handling multiple tasks.