We are a well-established, locally owned and operated electrical company, with a team of professional and friendly electricians servicing Ballarat and surrounding district.

We are currently seeking an organised and proactive Administration Officer to join our team.

This role involves managing day-to-day administrative tasks, maintaining accurate records, and providing excellent support to clients, staff, and contractors. Strong interpersonal skills are essential, as you will communicate face-to-face and by phone. Experience with Xero and job management software such as Aroflo and Ordertrak would be beneficial.

Key Responsibilities:

Administrative Support: Manage daily office tasks including email processing, scheduling and liase with clients.

Customer and Contractor Interaction: Handle phone communication with clients, renters, and staff, ensuring smooth operations.

Document Management: Create, process, and maintain job documents, quotes, purchase orders.

Task Coordination: Ensure job-related tasks are completed on time, including managing schedule of rates, materials and reporting to head contractor.

Reporting: Track performance and follow up on outstanding tasks.

Safety and Compliance: Assist with compliance tracking, including safety updates and certification management.

3-5 years of administrative experience, ideally in the electrical industry.

Proficiency in Xero and Aroflo (preferred but not essential)

Strong interpersonal skills for communication with clients, staff, management, and contractors.

Excellent organisational and multitasking abilities.

Proficient in Microsoft Office Suite.

Basic understanding of electrical construction processes is a plus.