To be considered for this position, submit your application and respond to selection criteria at gulfsavannahnrm.org/employment.

Our team at Gulf Savannah NRM are seeking an Administration Officer to support the operations of Gulf Savannah NRM by providing a range of administrative services, including reception, general administration duties including data entry and filing, collating, printing, correspondence and specific administration duties set out by the Corporate Services Leader, CEO and Program Managers. This is a casual position, approximately 20 - 25 hours per work and flexible work options onsite at our Mareeba Office.

Application Closes: 9am Tuesday 22nd April, 2025

About us

Gulf Savannah Natural Resource Management is involved in a broad range of NRM programs such as grazing lands and farming extensions, Traditional knowledge recording, environmental education and biodiversity monitoring and conservation. The Northern Gulf region stretches from Mareeba (60km west of Cairns) to the Gulf of Carpentaria coast.

About this Role

The position is required to work as part of the Gulf Savannah NRM team. The Administration Officer supports the operations of Gulf Savannah NRM by providing a range of administrative services, including reception, general administration duties including data entry and filing, collating, printing, correspondence and specific administration duties set out by the Corporate Services Leader, CEO and Program Managers. Whilst the position works under the direction of the Corporate Services Leader, the Administration Officer is responsible for managing their own time, and planning and organising their administrative workload.

Duties of this role

This list is not intended to be exhaustive but indicates some of the tasks that relate to the Administrative Officer role:

Receptionist duties including answering the phone, collecting and distributing mail, etc.

Assistance with staff and non-staff travel bookings

Financial data entry

Collecting credit card logs and receipts and entering information into the finance system

Fleet management including booking vehicles in for services, monitoring cleanliness, conducting vehicle safety audits, dealing with any repairs and insurance claims, etc.

Facilities management including organising repairs and maintenance and some office cleaning

Managing the stationery supplies for the various office locations, ensuring that wherever possible bulk purchases are made

Dealing with various meeting logistics which could include booking venues, arranging catering, setting up the meeting rooms, taking notes at meetings, etc.

May be responsible for some data entry in relation to projects or assisting with uploading information to Teams

Assist with bulk printing tasks as required

Entering of new assets into register and allocating asset numbers

Organising staff uniforms and assisting with IT setup

Archiving files at the end of financial year

Assisting with Workplace Health and Safety monitoring and reporting as required

Key Attributes

Within the context of the duties described above, the ideal applicant will be someone who has the following attributes:

Working knowledge of finance systems, use of Xero in particular

Exceptional time management and organisational skills

Computer literacy particularly in Office – Microsoft Word, Excel, Outlook, SharePoint and Teams

Knowledge of principles and practices of records management and general administration

Ability to operate standard office equipment, including but not limited to: computers, telephone systems, copiers and scanners

Excellent written and verbal communication skills, a courteous and friendly manner and a helpful “can do” attitude

The ability to nurture strong relationships and a commitment to teamwork

Must have C class driver’s license

Qualifications & Experience

No mandatory qualifications, however certificates in Business Administration or similar would be highly regarded.

Other Requirements

On occasion, Gulf Savannah NRM staff may be required to travel and undertake tasks outside normal work hours. This needs to be approved by the Chief Executive Officer prior to any work being undertaken. Gulf Savannah NRM does not offer paid overtime; however, a Time Off in Lieu Agreement (TOIL) can be entered with the approval of the Chief Executive Officer and prior to being accrued.

It is a standard requirement that successful applicants agree to undertake a pre-employment medical and random drug and alcohol testing when required by Gulf Savannah NRM.