Employer Bio:
Gartland are property experts and their well-honed insights are unmatched. Highly regarded and setting the standard across both the commercial and residential markets in Geelong, Gartland builds meaningful connections with their clients, their industry, their community and each other, which defines their company culture. A collegiate team, outcome focussed, culture driven and passionate about what they do, the team at Gartland strive not to be the biggest but to be the best, and they enjoy celebrating success as well as a genuine focus on work/ life balance.

The Job:
Responsible for day-to-day reception and administration duties, providing the first impression of Gartland to those visiting the office, your tasks will range from answering the phone to fielding property enquiries, handling keys, and liaising with external stakeholders such as valuers, solicitors, and conveyancers. You’ll enter and maintain client and property information in the Gartland CRM (VaultRE), assist sales and property management teams with administrative support, and coordinate general office functions such as receiving and signing for deliveries, ordering catering, and mail sorting. You’ll also be responsible for maintaining boardroom bookings and presentation, keeping communal spaces stocked and tidy, and helping the office continue to run smoothly and professionally. Additional duties may include formatting and submitting Contracts of Sale, preparing marketing collateral, liaising with advertising and signage suppliers, and ensuring campaigns are correctly charged and reconciled.

This is a full-time role, Monday to Friday (9:00am – 5:00pm), offered as a 12-month fixed term contract to cover maternity leave. While the position has a defined end date, it’s otherwise as secure, supported, and embedded as any permanent role, and you’ll be treated as a valued member of the team from day one.

Why You Should Apply:
This is a varied, people-facing, and rewarding role with genuine growth potential. Gartland’s central Geelong office is full of positive energy and proactive, career-driven people who support one another. The workplace culture fosters momentum, innovation, and recognition, and actively promotes personal and professional development.

Culture Snapshot:
While the environment is relaxed and down to earth, business activity is fast paced and agile with an accompanying growth mindset. Here you’ll find loads of well humoured office banter and celebrating success. Everyone is respectful and well intentioned, and there is a genuine focus on internal promotion and continuous learning where self improvement and development is encouraged.

Benefits On Offer:
In addition to working with and being mentored by some of the brightest in the business, you’ll also enjoy workplace wellbeing programs and memberships while working at Gartland, such as complimentary class passes to Upstate Studios, plus weekly fresh fruit deliveries, mental health leave and more.

Skills Required:
With previous reception and office administration experience, you’ll be accustomed to working in a busy, professional environment and have well-developed organisational and time management skills. Well presented, personable, efficient and proactive, you bring excellent communication skills and the ability to manage competing priorities with calm and confidence. You’re someone who exercises sound judgment, takes initiative, and thrives on finding ways to improve how things are done. You’re flexible and adaptable, with a strong eye for detail, and genuinely enjoy building rapport with clients, colleagues and stakeholders alike.

Intermediate skills in Word, PowerPoint, Excel and Google Suite are preferred, as are any tertiary qualifications or certifications in business administration or a related discipline. Familiarity with real estate software applications such as Re-Leased, Property Tree, or VaultRE, as well as project management tools like Asana, would be advantageous (though not essential), as would a current Agent’s Representative Certificate or Certificate IV in Real Estate Practice, or interest to obtain.

That said, please note, if you don’t have real estate experience but are currently in a similar role within a professional services setting and bring the right attitude, strong communication skills, and a genuine interest in the real estate industry, we’re open to transferable experience. Training and support will be available for the right person.

How To Be Considered:
To apply, follow the links or email [email protected] with your CV. For further information on this opportunity or if you have a disability or medical condition and require alternative access application methods or would like to discuss access requirements/ reasonable adjustments for the recruitment process, please contact Lauren Hogan on [email protected] or 0439 351 629 to discuss.

Who Are We:
Fruition Recruitment is a Geelong based, and Geelong exclusive, boutique recruitment firm that specialises in talent acquisition, executive search and talent advisory. With a reputation for providing industry leading results, Fruition works hard to provide a fresh alternative to transactional sales-driven agencies and is a business that clients love working with and candidates trust. We are working on this vacancy on behalf of our client.

Having a workforce that reflects the community we serve is important to both us, and our clients. Our clients want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to organisations, and to our community.

Please note, due to the large volume of applications responses we receive to our advertised roles, we’re only able to contact shortlisted candidates. If it has been more than 7 business days since the date of your application and you haven’t heard from us but would like some specific feedback on your application, please feel free to contact us directly and we’d be happy to discuss with you.