About the Organisation

The Derbarl Yerrigan Health Service (DYHS) was established in 1974 and is the largest Aboriginal community-controlled health service provider in Western Australia, providing care to over 20,000 Aboriginal patients across four clinics in East Perth, Mirrabooka, Maddington and Midland. Our staff enable the delivery of culturally responsive primary health services, focusing on prevention, early intervention, comprehensive care and care coordination including chronic disease management.

About the Benefits

A competitive salary commensurate with relevant qualifications, skills and experience is on offer for the right candidate. Other entitlements include:

• Salary packaging up to $15,900
• Study leaves
• Employee Assistance Program
• 12 days of personal leave per year
• NAIDOC Day holiday
• Personalized professional development opportunities

About the Position

The Executive Assistant is responsible for managing and delivering general and executive management support services within the Office of the CEO to support the achievement of operational, organisational, and strategic objectives. The role works closely with the executive management team (EMT) and is key to ensuring effective communication and coordination of management effort across the business. It is expected that, as with all DYHS staff, this position adopts agile work practices, with a customer-centric

and future-oriented focus on best practices and digital solutions and actively creates and maintains a healthy and safe workplace.

Key Responsibilities

• Act as the executive point of contact, liaise with stakeholders and action requests to coordinate communication, and proactively ensure responses and reporting requirements meet deadlines.
• Provide diary management to the Chief Executive Officer.
• Manage the CEO’s travel arrangements, including booking airfares, arranging accommodation and car hire, and accurately submitting travel-related documentation such as reimbursement and travel allowance and authorisation forms.
• Coordinate and oversee meetings and events on behalf of the CEO, ensuring the timely preparation of meeting papers, agendas, minutes and action items.
• Preparation of reports, briefing papers and other documents for external stakeholders.
• Distribution of reports and information to internal and external parties as appropriate.
• Maintain the CEO’s filing systems, both electronic and paper copy.
• Assist corporate areas in the establishment and maintenance of a document management system, as directed.
• Event coordination on behalf of the CEO.
• Manage procurement processes on behalf of the CEO, including sourcing quotations, purchase orders and invoice payments.
• Continually reflect on and review internal practices to ensure efficiency and relevance.
• Any other duties as directed by the CEO.

Other responsibilities

• Act with discretion and maintain confidentiality concerning all Derbarl matters, correspondence and communication.
• Liaise with external government bodies, vendors, partners and contractors on behalf of the CEO.
• Participate as a valued team member promoting and contributing to a supportive team environment.
• Communicate effectively with all customers and patients using the appropriate channels, utilising appropriate formal and informal channels of communication.
• Participate in, contribute to and implement quality improvement and risk management in all aspects of service.
• Adhere to all applicable Derbarl policies and guidelines, take reasonable care of yourself and others.
• Promote a positive safety culture within your area by demonstrating a positive commitment to WHS.

SELECTION CRITERIA

Essential

1. Relevant qualifications in Business Administration and/or equivalent industry experience.
2. Highly developed organisational skills with the ability to manage time, work output and priorities and handle tasks with competing priorities within tight timelines.
3. Awareness of/sensitivity to Aboriginal culture and history, knowledge of current issues affecting Aboriginal people's lives, and a willingness to incorporate Aboriginal values into clinical practice.
4. Demonstrated ability to deal with sensitive and confidential duties effectively.
5. Demonstrated ability to work independently and in a team environment.
6. An ability to develop effective working relationships.
7. Experience in a similar role involving facilitating minutes and agendas and providing high-level support at an executive level.
8. The ability to maintain strict confidentiality both internally and externally.
9. Exceptional written and verbal communication skills.
10. Ability to liaise effectively with senior executives, board members and key stakeholders.
11. Demonstrated experience in report writing and document control.
12. Advanced skills in Word, Outlook, Excel, PowerPoint and Canva (desirable).
13. Ability to work outside of normal business hours from time to time.

Desirable

1. Aboriginal and/or Torres Strait Islander.

Appointment Pre-requisites

Provision of the minimum identity proofing requirements

• Satisfactory National Police Clearance that is not older than six months.
• Successful Pre-Employment Health Assessment
• Current WA “C” class driver's license
• COVID-19 vaccination

A copy of the full Position Description can be obtained by contacting People Services Team on 1300 420 272 or [email protected]

How to Apply:

Please apply through SEEK, applications must include:

- Current Resume including current contact details; and

- Cover letter addressing the selection criteria (2 pages maximum) outlining your suitability for the role.

Derbarl Yerrigan Health Service Aboriginal Corporation is an equal opportunity institution, providing educational and employment opportunities without regard to race, colour, gender, age, or disability.

Derbarl Yerrigan Health Service reserves the right to contact the current or most recent employer and evaluate past employment records of applicants selected for interview.

The organisation reserves the right to re-advertise the position or to delay final selection if it is deemed that applicants for the position do not constitute an adequate applicant pool.

Derbarl Yerrigan Health Service Aboriginal Corporation is committed to a smoke free environment across all buildings, grounds and vehicles.