How does this Position contribute to our Community?

The position of Accounts Payable Officer contributes to the local community by ensuring, that timely and accurate payments are made to local suppliers and vendors. This helps maintain positive business relationships, encouraging economic activity and sustainability within the community, which in turn, supports local services and projects.

What does this Position do?

The Accounts Payable Officer is responsible for the timely and accurate processing of accounts payable payments, maintaining financial records, and ensuring compliance with organisational policies and legislative requirements. This position ensures that all accounts payable transactions are correctly recorded and reconciled, contributing to the overall financial health of the organisation.

Key Objectives

Process and verify invoices for accuracy, ensuring correct coding and approvals in accordance financial procedures.

Prepare accounts payable files for payment, including electronic funds transfers (EFT), cheque runs, and ad hoc payments.

Respond to accounts payable inquiries in a timely and professional manner.

Perform monthly reconciliations of accounts payable accounts to the general ledger and trial balance.

Ensure all payments are correctly reflected in the financial system, identifying, and resolving any discrepancies.

Assist in the preparation of monthly accounts payable reports, aged payables, and other relevant reports management.

Reconcile invoices with purchase orders and delivery dockets, ensuring alignment with organisational policies.

Assist with costing allocations to ensure accurate project or departmental charging.

Ensure all accounts payable transactions comply with relevant financial policies, procedures, and statutory requirements.

Assist with internal and external audits, providing required documentation and information related to accounts payable.

Identify opportunities to streamline and improve the accounts payable process.

Assist with the development and documentation of best practices and procedures.

Act as a backup for the Payroll Officer when required.

Provide general support to the Finance team, assisting with ad-hoc tasks and special projects as needed.

Reporting of incidents, near miss, injuries, property damage and identified hazards.

Taking reasonable care to protect their own safety and the health and safety of others.

Following reasonable instruction on health and safety and injury management.

Actively participating in training and WHS programs as required.

Any other responsibilities in line with the position as assigned by the Manager and/or Port Lincoln City Council

Essential Qualifications, Experience, Knowledge & Skills

Minimum of 2-3 years' experience in accounts payable or a similar finance role.

Understanding of accounts payable processes, including invoice processing, payments, and reconciliation.

Knowledge of relevant accounting standards and legislation.

Strong attention to detail and accuracy.

Proficient in Microsoft Office, particularly Excel.

Ability to communicate effectively particularly in the resolution of minor matters.

Highly regarded but not essential Qualifications, Experience, Knowledge & Skills

Certificate or Diploma in Accounting, Finance, or a related field.

Familiarity with local government finance processes and systems.

Experience with MAGIQ financial systems and a track record of providing training and support.

Strong communication and interpersonal skills, with the ability to engage with both internal external stakeholders.

Any enquiries about the role should be directed to Emily Newstead, People & Culture Officer, email [email protected] or telephone 08 8621 2335.

How to apply:

DO NOT APPLY VIA SEEK. Please apply via Council’s Recruitment Portal at: https://plcc.bamboohr.com/careers/67

Utilising the information package as a guide, your application should include, a cover letter addressing the key criteria of the role and your most recent resume including details of at least two business referees.

Applications close 5.00pm, Wednesday 23rd April 2025

The City of Port Lincoln is an Employer of Choice, Equal Opportunity Employer and a Smoke Free Workplace.