Our purpose is to keep Victorians energy safe and ensure energy is used confidently. Through education, regulation and enforcement, we work to ensure that energy safety, supply and efficiency are a priority in Victoria and something our customers can be confident in. Our people come from a wide range of professions with diverse skills and experience driving the success of Energy Safe Victoria.

About the opportunity

We have an exciting 15-month maximum-term opportunity for a Fleet and Facilities Officer Officer to join Energy Safe's Finance Team within the Finance, Strategy and Risk Division.

You will contribute by:

• General administrative support with fleet management duties including:
• Arranging quotes for lease of fleet vehicles and delivery of new vehicles, including fitout requirements.
• Recording fleet vehicle information for FBT tracking purposes.
• Processing car parking fines and infringements promptly.
• Tracking vehicle mileage and arranging for vehicle swaps, where required for low and high mileage vehicles.
• Administering vehicle insurance claims and submit to insurer.
• Coordinating with drivers and repair teams to resolve any fleet-related issues promptly.
• Administering fuel cards, tolls and parking passes.
• Updating fleet management reports - lease and vehicle information, driver details, infringements, driver usage information.
• Collating information to assist the Property and Asset Lead in preparing Energy Safe's fleet vehicle annual budget.
• Administering purchase orders and reviewing invoices.
• General administrative support for building services requests including:
• Assisting staff with queries and advise on related processes.
• Attending to security, property and maintenance requirements for Energy Safe office and staff, covering:
• electrical, plumbing, general maintenance, cleaning requests, security passes, arranging access for trades people.
• administering purchase orders and review invoicing.
• Reviewing and updating policies and procedures, where applicable.
• Other tasks as requested by the Property and Asset Lead.

To be successful, you'll have:

• Experience in similar role in providing administration support of fleet management and facilities.
• Strong customer focus.
• Demonstrated strong communication skills including liaising with internal and external stakeholders.
• Possess strong attention to detail.
• Well-developed time management and prioritisation skills to meet deadlines and strong administrative skills such as filing and record keeping abilities.
• Ability to work effectively as part of a team and with minimal supervision.
• Current driver's licence.

How to apply

Please refer to the available position description to assess your suitability and submit your current resume and cover letter via the Apply button. Applications will not be accepted via email.

Energy Safe will conduct relevant checks about applicants and the information provided with an application including reference checks and a satisfactory National Police Check.

Energy Safe Victoria values the unique backgrounds, experiences, and contributions that each person brings to our organisation and welcomes and celebrates diversity. Our aim is to create a workforce that reflects the diversity of the community that we are here to protect. We invite you to talk to us about any preferences or adjustments you may value or require to either the recruitment process or the role itself. If you identify as a person with disability, please let us know how we can provide additional support.

For a confidential discussion, please contact Human Resources via [email protected].

Applications close at midnight Wednesday 9 April 2025. This advertisement may close prior to the closure date without notice, if a high volume of applications is received, therefore we encourage you to apply as soon as possible.