The Opportunity

Philip Chun is seeking an experienced Technical Administrative Support professional to join our team in our Sydney CBD office at Australia Square.

Working alongside our existing administrative staff and a collaborative technical team, you will have the opportunity to provide support across a diverse range of projects while also contributing to the implementation of new systems and processes.

This role is ideal for a highly organised, self-motivated individual with strong communication skills and excellent attention to detail. The ability to thrive in a fast-paced environment, prioritise tasks effectively, and meet deadlines is essential.

This is a full-time position.

Key Responsibilities

• Review fee requests and Requests for Tender (RFTs) from private and government sectors, preparing and issuing fee proposals in accordance with due dates, with the assistance of a technical officer.
• Compile company information and project experience for returnable schedules as part of Tender submission.
• Lodge Complying Development Certificates (CDCs), Construction Certificates (CCs), and Occupation Certificates (OCs) on the NSW Planning Portal accurately and within required timeframes. Assist clients with NSW Planning Portal inquiries.
• Assist in the administrative preparation of Construction Certificates, Occupation Certificates, and Complying Development Certificates (CC/OC/CDC).
• Maintain up-to-date project information in Building Certification Systems (BCS) for ABS reporting, ensuring accurate records of certificate issuance, inspections, and other key project details.
• Oversee project files, including inputting invoices, setting up fee proposals and project details, and ensuring client information is accurate and regularly maintained.
• Reviewing of Consultancy Agreements and Contracts issued by clients to ensure consistency with the Philip Chun fee proposal.
• Liaising with clients to gather necessary information and documentation for fee proposals, ensuring a clear understanding of project requirements.
• Assist with shared office management tasks, including answering phones, filing emails, and managing deliveries.
• Monitor and manage the Philip Chun email account, ensuring relevant requests are directed to the appropriate technical staff and addressed as needed.

Qualifications & Competencies

• Prior experience in a technical administration support role within the commercial construction industry is highly desirable.
• Experience with the NSW Planning Portal is highly desirable.
• Familiarity with BCS (Building Certifications Systems) experience is desirable.
• Exceptional communication and client service skills.
• Strong organisational skills with the ability to work autonomously, multitask, and meet deadlines effectively.
• Proficiency in Microsoft Office (Intermediate level) with the ability to quickly learn and adapt to new systems and processes.
• Must be an Australian Citizen, Permanent Resident, or hold a visa with full working rights in Australia.

Package

• An attractive salary package commensurate with experience is on offer for the suitable candidates.
• Additional 3 days leave between Christmas and New Year.
• Paid study leave.

Application

Please submit a cover letter outlining your prior experience and CV to [email protected].