Job title: Assistant to Treasurer

Reporting to: Treasurer of Belvoir Park Golf Club Inc

Salary: $21,475.00pa plus superannuation guarantee 11.5%

Award: Registered and Licensed Clubs Award (Clerical Grade 3)

Hours: 2 days @ 7.6hrs = 15.20 hours per week - Permanent Part Time

Location: Belvoir Park Golf Club Inc Clubhouse Office, 77 Belvoir Park Road, Ravenswood, Vic 3453

Purpose of the position

To assist and support the Treasurer with the day-to-day operational activities of running the golf club.

· Support the Committee to ensure the efficient running to the golf club

· Ensuring accurate collection and recording of all revenue and payments

· Recording of financial transactions in the accounts of the club’s software (Xero)

Responsibilities and duties

Responsibilities

• To record all financial transactions of the club, including accounts receivable and payable on daily/weekly basis
• Recording of weekly income reconciliations from competitions, bar, etc.
• Collect supporting documentation for credit card expenditure, reconcile and provide to Treasurer monthly
• Assist Treasurer in responding to email/correspondence daily/weekly
• Assist Treasurer with tracking of voucher systems
• Collect and record timesheets and leave forms for employees
• Storing and filing of all supporting documentation electronically
• Liaising with key stakeholders including but not limited to, Committee members, Employees, Volunteers, Membership and Sponsorship Co-Ordinator’s, BPGC Captains o Bar & Catering Managers, BPGC Members
• Assist Treasurer with Annual audit process as required
• Assist Treasurer with budget preparation as required

Academic and trade qualifications

Essential qualifications

• Previous experience in using Xero (preferred) or similar software
• Competent Computer skills and able to confidently use MS Office, in particular Word & Excel
• Minimum two years in general administration or similar role
• Working with Children check
• Police Check

Desirable qualifications

• Certificate in Office Administration
• Good working knowledge of basic accounting principles, budgets, cash flows
• Ability to work independently
• Previous experience working within a sporting club

Personal qualities and behavioural traits

Essential qualities or behaviours

• Self-motivated with excellent time management skills
• Ability to work in a logical and orderly manner
• Ability to work independently
• Ability to keep concise financial records with attention to detail
• Excellent verbal and written communication skills

Relationships

Details of relationships relevant to this role

• The position will be guided by the Treasurer with ongoing support and supervision
• Reports to and liaises with the Treasurer
• Liaises with Executive Committee and Committee members
• Liaises with external accountants and auditors where directed by Treasurer
• Liaises with key stakeholders of the Club where directed by Treasurer.