We’re on the lookout for a friendly, detail-oriented, super-organised Administration Assistant to support our Melbourne-based bookkeeping team — all from the comfort of your home (yes, slippers totally welcome).

Sound like you?

Are you the one who keeps everyone organised — calendars, reminders, to-do lists and all?

Do you love ticking tasks off a checklist and making things run smoothly behind the scenes?

Are you tech-savvy, adaptable, and ready to jump into a supportive remote team?

If you’re nodding “yes”, keep reading…

This role is perfect for someone looking for flexible, part-time hours during school hours, who enjoys working autonomously and thrives on helping small businesses succeed.

What we’re looking for:
Excellent written and verbal communication skills

Strong organisational and admin skills

Confidence using cloud-based tools (like Microsoft Teams, SharePoint, Microsoft Suite and/or Xero — experience in bookkeeping software is a plus, but not essential)

A proactive, can-do approach

Ability to work independently and manage multiple priorities

A warm, professional attitude when dealing with clients

Availability for 16 hours per week, ideally across 4–5 days (e.g., Mon–Fri between 9am–3pm)

Melbourne-based applicants only

This is a permanent part-time employee position

A snapshot of your week:
You’ll be supporting our team of bookkeepers and their clients by:

Managing email inboxes and scheduling appointments

Following up with clients for documents and information

Helping with onboarding and admin processes

Updating digital files and doing light data entry

Assisting with basic accounts admin and reporting

Keeping everything organised and on track in XPM

Lending a hand wherever needed – we’re a small, collaborative team!