About Us

At RE/MAX Property Group, we are a people-first, service-based business. Our mission extends beyond transactions; we aim to build a legacy of excellence in real estate services within Gympie and surrounding regions. We are committed to growth in every sense, both as a company and as individuals. Our vision is to uplift our community and provide opportunities for our team members to thrive personally and professionally.

Role Overview

This role combines front-of-house reception duties with personal assistant responsibilities to the Principal. The ideal candidate will be highly organized, professional, and capable of managing a variety of administrative and customer service tasks to ensure the smooth operation of the office.

Key Responsibilities

• Manage office and Principal emails, including confidential communication.
• Organize and maintain the Principal’s diary and appointments.
• Handle mail, scanning, filing, and general office organization.
• Prepare reports, market reviews, and property reports as needed.
• Coordinate team meetings and vendor meetings.
• Prepare pre-listing kits, appraisals, and appointment files.
• Oversee advertising, including newspaper ads, social media posts, and vendor communications.
• Create sales flyers, brochures, and signboards.
• Set up property listings and coordinate photo shoots and videos.
• Upload listings to web portals.
• Manage advertising invoicing.
• Ensure required documents (e.g. pool certificates) are obtained.
• Arrange open home times and appointments as needed.
• Maintain CRM system.
• Manage contracts, file management, and distribution.
• Organize client property keys.
• Coordinate buyer/seller gifts.
• Assist with auction campaigns, including preparation and document management.
• Arrange signboard removals.
• Manage agent reviews on online portals.
• Perform data entry and general office administrative tasks as requested.
• Handle document preparation for electronic or physical signing.
• Maintain office cleanliness (vacuuming, mopping, bins)
• Answer incoming calls, assist visitors, and maintain front-desk organization.
• Complete any other administrative tasks requested by management.

Key Skills & Attributes

• Proactive and adaptable mindset – able to navigate challenges with flexibility and initiative.
• Strong client service skills – prioritizing a people-first approach to build lasting relationships.
• Resilience and problem-solving – staying persistent and handling challenges with confidence.
• Structured, process-driven work ethic – ensuring efficiency and consistency in task completion.
• Time management & multitasking – ability to handle multiple tasks efficiently.
• Team player – working collaboratively to support agents and the Principal.
• Attention to detail – ensuring accuracy in documents, reports, and client interactions.
• Technology proficiency – comfortable using CRM software, office applications, and digital tools.
• Communication skills – strong verbal and written communication to engage with clients, vendors, and team members.
• Professional integrity – committed to confidentiality, ethical work practices, and upholding industry standards.

Skills & Qualifications

• A current Real Estate Sales Certificate (mandatory).
• Strong communication and CRM software proficiency.
• Background in real estate, sales, or administration is preferred.
• Driver's License (mandatory).

Compensation & Benefits

• Base Salary: $50,000 - $60,000 per year plus Super, in accordance with the REA award.
• New Management Leasing referral bonuses.
• Finance referrals: 60% of the net income received for each referral.
• Professional Development: Annual external group training opportunities (up to $1,500 annually).
• Industry Training: Access to RE/MAX Australia training programs, including all courses available. Courses can be attended remotely via online Teams or in the Corporate HQ training room.
• Ongoing Mentorship: Guidance and support from the Principal and team.
• Corporate Support: Access to resources and backing from RE/MAX Australia.
• Future Growth Opportunities: We are committed to supporting your professional development and providing opportunities for career advancement within our organization.

How to Apply

If you are an organized and detail-oriented professional with experience in administrative support and reception duties, we would love to hear from you. We believe in fostering both personal and professional growth, providing our team members with the tools and support to excel in their careers. If you are looking to join a company that values effort, consistency, and long-term success, we encourage you to apply.