Position Overview

Ecojoule Energy is seeking a dynamic, hands-on financial leader to manage our operational finance functions while providing essential support to the Finance Director. This role is ideal for someone who excels in a fast-paced environment, balancing detailed day-to-day financial management with key project and HR support initiatives. You will oversee month-end reporting, reconciliations, budgeting, grant documentation, payroll review, KPI monitoring, and more—ensuring our financial and operational processes are robust and aligned with company goals.

Key Responsibilities

Financial Reporting & Month-End Processes:

• Prepare comprehensive monthly financial reports and manage month-end closing processes, including detailed cash flow planning.

Reconciliations & Audit Preparations:

• Perform monthly reconciliations across key accounts (stock, DRS, CRS, BAS, etc.).
• Prepare and compile detailed year-end stock reconciliation workpapers.
• Assemble and maintain audit documentation, liaising with external auditors as required.

Budgeting & Financial Documentation:

• Draft initial budgets and provide supporting analyses for review.
• Develop and prepare finance sections for grants, tenders, and associated documentation.
• Compile and draft grant reports along with requisite working documents and calculations.

Compliance & Regulatory Duties:

• Prepare ASIC-related documents ensuring timely and accurate submissions.
• Calculate payroll tax and WorkCover obligations accurately.

Payroll & Timesheet Oversight:

• Review payroll details prepared by junior staff before processing.
• Oversee timesheet data entries to ensure accuracy—critical for year-end tax finalization and applications for the R&D Tax Incentive.

Order, Inventory & Asset Management:

• Oversee order processing using systems (e.g., Unleashed) to ensure efficient inventory and order control.
• Manage the Asset Register, ensuring accurate recording, tracking, and depreciation of company assets.

KPI Monitoring & Reporting:

• Track and report on key performance indicators (KPIs) related to financial performance, operational efficiency, and project outcomes.
• Provide regular updates and actionable insights to the Finance Director and senior management.

Project Management Support:

• Assist in project management tasks for systems setups and rollouts, ensuring deadlines and deliverables are met.

HR, Policy & Safety Support:

• Coordinate staff training sessions and ensure training programs are scheduled and delivered effectively.
• Provide operational feedback on Modern Slavery policies as required.
• Assist in maintaining and updating Company Policies—including Environmental and Cyber Security policies—in collaboration with the Finance Director.
• Monitor the ASSA (safety) system to ensure workplace safety standards are met.

Logistics & Office Management:

• Manage day-to-day logistics and oversee office administrative functions to support overall business operations.

Required Qualifications

• Bachelor’s degree in Finance, Accounting, or a related field (CPA, CFA, or equivalent preferred).
• A CMA (Certified Management Accountant) qualification is highly regarded.
• Proven experience in both accounting operations and financial planning/analysis roles.
• Strong analytical skills with proficiency in financial software and advanced Excel.
• Excellent communication, leadership, and project management skills.
• Ability to mentor junior staff and thrive in a dynamic, evolving environment.

Why Join Ecojoule Energy?

• Impactful Role: Directly influence financial operations in a growing, innovative company committed to sustainability.
• Growth Opportunity: Work closely with the Finance Director, contributing both operationally and strategically as the business scales.
• Dynamic Environment: Engage in a role that blends technical accounting expertise with strategic financial planning, project management, and operational HR support.

This hybrid role is pivotal to ensuring that our finance operations run smoothly while supporting strategic initiatives across HR, policy, and safety domains. If you are a proactive, detail-oriented professional with a passion for both numbers and strategy, we encourage you to apply.