Accounts and Admin Officer

Maternity Cover - 1 Year role with Opportunity to stay on - Immediate Start

Job Summary:

We are seeking a highly organized, detail-oriented, and proactive Accounts and Admin Officer to manage daily financial transactions, administrative functions, and office operations across multiple business Operations This role requires strong accounting expertise, excellent organizational skills, and the ability to multitask in a fast-paced environment.

Reporting directly to the General Managers and Director, the ideal candidate will demonstrate strong prioritization skills, initiative, and the ability to work independently, ensuring the seamless execution of financial and administrative processes.

Key Responsibilities:

Accounting Responsibilities:

• Manage accounts payable and receivable, ensuring accurate and timely processing of invoices, payments, and reconciliations.
• Prepare and process Accounts Payable payment batches.
• Follow up on outstanding customer invoices to ensure timely collection.
• Process monthly superannuation payments before due dates.
• Perform daily bank reconciliations in MYOB and Xero to maintain accurate financial records.
• Process weekly payroll in MYOB and Xero, ensuring compliance with statutory deductions and regulations.
• Process employee reimbursements as required.
• Assist with procurement tasks, such as entering purchase orders (POs) and ordering goods as requested by management.
• Support the General Manager with project management, including booking jobs, tracking job costs, and maintaining job records.
• Monitor retentions, ensuring timely follow-up and payment collection.
• Conduct End of Financial Year (EOFY) Single Touch Payroll (STP) finalization via MYOB and Xero in compliance with regulatory requirements.
• Oversee inventory management for fire door materials, ensuring accurate daily allocation and tracking.
• Assist in preparing financial reports and maintaining accurate financial documentation.
• Ensure compliance with accounting standards, tax regulations, and financial reporting requirements.
• Liaise with external accountants to ensure compliance with all tax obligations.
• Generate end-of-month (EOM) financial reports for the General Manager.

Administrative Responsibilities:

• Oversee office operations, including vendor management, procurement, and office supply maintenance.
• Manage employee records, leave tracking, and HR documentation, ensuring compliance with company policies.
• Ensure accurate and up-to-date records of training certificates, inspection reports, and compliance documentation are readily available upon request.
• Administer recruitment processes, including onboarding and offboarding, ensuring a smooth transition for employees.
• Coordinate and conduct employee inductions, ensuring new hires are well-equipped to integrate into the company.
• Provide HR support, assisting employees with internal and external factors affecting their work performance.
• Ensure adherence to workplace health and safety regulations, maintaining a safe and compliant work environment.
• Support management with general administrative tasks, ensuring smooth daily operations.
• Issue SWMS, Certificate of Compliance when required
• Effectively maintain employee records, such as training and certifications.
• Assist colleagues with ad-hoc administrative and operational tasks as required.

Key Requirements:

• Certificate IV or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2 years' experience in accounting and administrative roles, preferably within the construction industry.
• Proficiency in accounting software, particularly Xero and MYOB, along with strong Microsoft Office skills (Excel, Word, Outlook).
• Strong understanding of financial regulations, compliance, and payroll processing.
• Ability to work independently and collaboratively, demonstrating excellent time management and multitasking skills.
• High level of accuracy, attention to detail, and problem-solving abilities.
• Experience working with ERP systems such as Nexvia is desirable.
• Strong communication skills, with the ability to prioritize tasks, work under pressure, and meet deadlines.
• Valid First Aid Certificate (or willingness to obtain one).

If you are a motivated professional with a passion for accounting and administration, we encourage you to apply!

How to Apply:
Send your resume and cover letter to [email protected] with the subject line "Accounts and Admin Officer Application."