Office Administration

Are you an organised, proactive, and detail-oriented professional looking to join a dynamic company? We’re seeking an Office Administrator/Receptionist to support our team with day-to-day operations, administration and PA support.

About the Role

As our office's first point of contact, you’ll play a key role in ensuring smooth operations, maintaining efficiency and providing exceptional support across various business functions.

Key Responsibilities:

• Answering office phone for all incoming calls
• Managing office maintenance, supplies and vendor relationships.
• Organising staff meetings, agendas and social events.
• Overseeing CEO’s investment properties and administrative tasks.
• Assisting with company insurance cover and policy documentation.
• Providing organisational and technical administration support.
• Liaising with IT, phone and internet providers.
• Handling professional client relations via phone, email and in on-site meetings.
• Assisting with stakeholder communications (lawyers, brokers, investors etc.).
• Assisting with expiring loan processes and leasing registers.
• Assisting with loan security insurance expiry processes.
• Coordinating calendars, meetings and secretarial tasks for the CEO.
• Booking and managing business-related staff interstate travel.

About You:

You’re a proactive, organised professional who thrives in a fast-paced environment and enjoys working with people. In our small team, everyone pitches in, so you’ll be comfortable taking on extra duties as needed.

The ideal candidate will have:

• Excellent phone manner, with the ability to engage confidently with a wide range of clients, including high-net-worth individuals (HNWI).
• At least two years of experience in administration, reception and/or office coordination.
• Strong communication and interpersonal skills, ensuring professionalism in all interactions.
• Exceptional organisational and time management abilities, with a keen eye for detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general office systems.
• Experience scanning and managing documents for auditing and long-term record preservation.
• The ability to multitask and adapt to shifting priorities with ease.
• A proactive and problem-solving mindset, always looking for ways to improve efficiency.

If you’re looking for a role where you can make a real impact and enjoy a varied workload in a supportive team, we’d love to hear from you!

Why Join Us?

• Be part of a supportive and professional team.
• Opportunities to grow and expand your skill set.
• A diverse role with a mix of administration, client interaction, and operational tasks.
• Competitive salary and a positive work environment.

If you’re ready to bring your administrative expertise to a company that values efficiency and professionalism, we’d love to hear from you!