We are seeking a highly organised and motivated Office Manager / Business Support Officer to support the daily operations of two diverse organisations. In this dynamic role, you will manage a wide variety of administrative and operational tasks to ensure seamless and efficient functioning of both businesses.

This position offers a unique opportunity to work in two different sectors requiring flexibility, multitasking and the ability to manage competing priorities.

Key Responsibilities:

• Oversee daily office operations for both organisations, including managing office supplies, equipment and amenities
• Coordinate and schedule meetings, client appointments and travel arrangements for staff and clients
• Provide administrative support, including electronic filing, record keeping, drafting and preparing reports and handling correspondence
• Act as the first point of contact for both organisations, managing incoming calls, emails and inquiries
• Support business operations, including liaising with external service providers and clients
• Manage office budgets, invoicing and financial reports with confidentiality and discretion
• Assist with human resources duties, including employee onboarding, maintaining employee records and payroll processing
• Assist with ensuring compliance with legal and NDIS specific regulations, maintaining records and documentation as required by both sectors
• Organise functions, planning days and networking events for clients and staff

Required Skills & Qualifications:

• Proven experience in office management or business support, ideally within a legal and/or NDIS-related environment
• Excellent organisational, multitasking and time management skills
• Strong written and verbal communication skills, with the ability to interact with clients from diverse backgrounds
• Familiarity with NDIS processes is highly desirable but not required
• A valid police record check
• Proficiency in Microsoft Suite (Word, Excel, Powerpoint & Outlook)
• Proficiency in Xero Accounting Software
• Proficiency in Splose Management Software and Stripe is desirable
• Knowledge of financial management, invoicing and budget tracking
• Strong attention to detail with the ability to maintain confidentiality
• Ability to handle competing priorities and deadlines effectively
• A proactive and solution-oriented approach to problem solving

Why join us?

This is an exciting opportunity to work with two diverse organisations, each offering unique challenges and learning experiences. You will be an integral part of both teams, contributing to their operational success while gaining exposure to both the legal and disability services sectors. Our commitment to supporting our employees is at the heart of both our operations and we value the essential role our administrative team plays in upholding our mission, vision and values.

How to Apply:

If you are an organised, adaptable and proactive individual ready to take on this rewarding challenge, we can't wait to hear from you!

Please submit your CV and a cover letter outlining your experience and qualifications to [email protected].

1878 Elix Lawyers and Happy Helping Care are equal opportunity employers and we encourage applications from candidates of all backgrounds and experiences.