Experienced Legal Secretary with Office Management Progression

About Us

We are a boutique tech-focused law firm based in Woolloongabba, Queensland, providing a broad range of commercial, tax and property law services. In just two years, we've grown from a startup to a thriving practice of 12 professionals, and we're continuing our accelerated growth trajectory.

The Role

We're seeking an experienced and detail-oriented senior legal secretary who is ready to grow with our firm into an Office Manager role as we continue to expand. This position offers a unique opportunity to develop your career in a dynamic legal environment while taking on increasing responsibility.

Key Responsibilities

- Perform trust accounting duties and maintain compliance with regulations

- Collaborate with our bookkeeper and accountant on financial matters

- Assist lawyers with various legal tasks including document preparation, research, precedent generation, form completion and client communication

- Liaising with government departments and other law firms

- Manage and delegate tasks to staff

- Play a key role in client onboarding processes including work scheduling

- Assist with billing systems and client updates

- Contribute to the development of efficient office procedures

- As you progress, and we grow take on broader office management responsibilities

Required Skills & Experience

- At least 3 years of experience working in a property law and/or commercial law firm environment

- Familiarity with legal trust accounting principles and practices

- Strong attention to detail and organisational skills

- Excellent communication abilities, both written and verbal

- Experience with legal software ideally Action Step

- Proficiency with MS 365/office suite

- Capability to manage multiple priorities in a fast-paced environment

- Demonstrated initiative and problem-solving skills

- Ability to work both independently and as part of a collaborative team

Desired Attributes

- Experience in office management or team leadership

- Knowledge of legal practice management systems, action step highly regarded

- Understanding of Queensland legal practice regulations

- Prior experience in a growing business environment

What We Offer

- Clear career progression pathway from senior legal secretary to Office Manager

- Flexible working arrangements

- Competitive salary package (circa $90,000+ plus superannuation)

- Supportive and collaborative team environment

- Opportunity to be part of an exciting growth journey

- Comprehensive staff benefits

- Professional development opportunities

How to Apply

Please submit your resume and a brief cover letter addressing the selection criteria outlined above.

*We value diversity and encourage applications from candidates with varied backgrounds and experiences.*