flexhive is your on-demand talent platform. We are searching for experienced and reliable Executive Assistants keen to join well-respected state and federal government agencies such as Agriculture, Climate Change, Infrastructure and more.

About the role

Seeking a highly motivated and skilled APS4 Executive Assistant to join a dynamic team within a Federal Government Department on a 6-month fixed term contract. This is an exciting opportunity to work with a high-profile Federal Government client and support senior executives in their mission to serve the Australian people.

We are seeking individuals with a proven background in administrative and executive support who can operate in a fast paced and changing environment, add value through their strong communication skills, stakeholder engagement and display drive and initiative.

Organisation: Federal Government Department
Employment type: Contract
Proposed start date: Start date will be confirmed once onboarding is completed, which will take between 7-14 business days
Salary for fixed term contract: $72,000 to $78,500 plus 15.4% Superannuation. This payrate is inclusive of mandatory 25% casual loading.
Working hours: Full time (Monday to Friday, 38 hours per week)
Contract duration: 6 months with potential extension
WFH options: Flexible working arrangements, up to 3 days WFH per week
Eligibility requirements: Must be Australian Citizen with existing Baseline clearance, OR be eligible to obtain and maintain Baseline

Key Responsibilities

As an APS4 Executive Assistant, you will play a crucial role in providing administrative and secretarial support to senior executives. Your key responsibilities will include:

• Calendar Management: Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
• General Administration Support: Provide high quality, accurate, timely and professional administrative and logistical support to the executives, staff, stakeholders, and clients.
• Travel Coordination: Management of branch finances and travel in line with allocated budgets.
• Document Management: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
• Communication: Managing and prioritising emails, phone calls, and other correspondence on behalf of senior executives.
• Meeting Support: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
• Confidentiality: Maintaining strict confidentiality of sensitive information and handling classified materials as required.
  
  
  

Experience:

• A demonstrated ability to provide high-level executive support in a fast-paced environment.
• Strong organisational and time management skills.
• Well-developed interpersonal, liaison and representational skills and the ability to establish and maintain relationships.
• Excellent written and verbal communication skills, including a strong attention to detail.
• Proficiency in the use of office software, including Microsoft Office Suite.
• A high degree of discretion and professionalism.
• Knowledge of government processes and procedures (highly desirable).

Why apply with Flexhive by Hudson?

Wondering which agency to contact for your next role? At Flexhive by Hudson, we value our candidates. We hope for a long and lasting relationship with you. You are not just another application to us. We work hard to offer you exceptional opportunities over and again, searching extensively for the best fit for both you and our client! Want to know more? Apply now!

This pay rate is inclusive of mandatory 25% casual loading