About the role
We are seeking a proactive and organised Office Administration Assistant to join our Construction team in our Circular Quay office. This full-time role will see you providing vital administrative support and general office duties to our busy team.

What you'll be doing

• General IT coordination with our IT provider
• Assisting the estimating department
• Managing SharePoint filing system
• Coordination of new staff with inductions and start up
• Providing a wide range of general administrative duties including data entry, filing, photocopying, and answering phone calls
• Assisting accounts department with simple tasks
• Keep Kitchen and meeting rooms in good order
• Managing our Marketing Material
• Managing and circulating invoices as they come in
• Reconciling company credit card purchasers
• Manage company emails
• Manage all company licences
• Manage company clothing issues for sites
• Assisting with the preparation of reports, presentations, and other documents
• Managing the scheduling of meetings and appointments
• Ordering office supplies and maintaining inventory
• Providing support to the broader team as required

What we're looking for

• Proven experience as an administrative assistant or in a similarly busy role
• at least 10 years of experience
• Strong time management and organizational skills with the ability to prioritize tasks and work under pressure
• Proficient in the use of Microsoft Office suite, including Word, Excel, and PowerPoint
• A positive, can-do attitude and the willingness to go the extra mile