Are you an experienced and detail-oriented Administrator looking for your next challenge? Join our dynamic team as an Operations Administrator and play a key role in supporting the daily operations of our growing business.

About Confirma:

Confirma Pty Ltd is a leading contractor specialising in structural remediation and protection systems. With a commitment to excellence, we provide high-quality services across the industrial, civil, commercial, and residential sectors. We aim to ensure that every project meets the highest standards of workmanship, safety, and professionalism.

About the Role:

Reporting to the Branch Manager, you will be responsible for a range of administrative tasks that ensure the smooth operation of our projects and office functions. From job setup and invoicing to liaising with clients and coordinating HR documentation, this is a varied role that requires efficiency, accuracy, and excellent communication skills.

Key Responsibilities:

• Input and manage time sheets, job sheets, and costs using Xero and Simpro
• Payroll, Accounts Payable and Receivable in Xero (including Invoicing and Purchase Orders)
• Set up and maintain project files from initiation to archive
• Prepare monthly reports for shareholders
• Order materials, consumables, and workshop items
• Conduct monthly stocktakes
• Liaise with clients and sub-contractors as needed
• Manage H&S, QA, and ISO documentation for projects
• Book staff training, medicals & drug testing
• Coordinate staff onboarding and HR documentation for new employees
• Co-ordinate vehicle maintenance and repairs
• Arrange travel and accommodation for offsite work
• Maintain tool management system
• Organise uniforms and clothing for staff
• Handle vehicle accident claims with insurance
• Maintain staff training registers and project references
• Update company manuals with procedures and tasks

About You:

To be successful in this role, you will have:

• Previous experience in office administration
• Strong written and verbal communication skills
• A professional and friendly telephone manner
• Excellent attention to detail and organisational skills
• Experience using Microsoft Office Suite
• Experience with Xero accounts payable, receivable, and payroll
• Experience with Simpro is desired but not essential
• A current Australian driver's license

What We Offer:

• A supportive and collaborative team environment
• Opportunities for professional growth and development
• Competitive salary based on experience
• A varied and engaging role with autonomy and responsibility

If you are a proactive and motivated professional with a strong administrative background, we want to hear from you!

How to Apply:
Click 'Apply Now' and submit your resume along with a cover letter outlining your relevant experience and why you’re the perfect fit for this role.

Join us and be a key player in our continued success!