Administrative Support Specialist – Property Investment

📍 Location: Sydney Office (Hybrid: 3+ days in-office, up to 2 days WFH)
⏰ Hours: Monday – Friday, 9:00 AM – 5:00 PM

About Us

The Investors Agency is a specialist property investment buyer’s agency helping everyday Australians build wealth through smart, strategic property investing. We simplify the complex process of identifying high-growth opportunities, guiding our clients through every step toward financial success.

We’re a fast-growing, high-energy team that values innovation, collaboration, and results. If you’re proactive, detail-oriented, and love keeping things organized, we’d love for you to be part of our success story!

About You

You’re the kind of person who thrives in a structured environment, enjoys supporting a team, and loves ticking things off a to-do list. You have a keen eye for detail, a proactive mindset, and strong organizational skills to ensure smooth operations. Whether it’s coordinating meetings, managing client interactions, or ensuring the office runs like clockwork, you take ownership and pride in your work.

Your Skills & Experience

✅ Proven experience in an administrative, operational, or executive support role
✅ Strong organizational and time-management skills – you’re great at multitasking
✅ Excellent verbal and written communication skills
✅ Tech-savvy with the ability to learn new systems and processes quickly
✅ Strong attention to detail and ability to work autonomously
✅ Professional, proactive, and approachable – you love helping people

Your Role & Responsibilities

As an Administrative Support Specialist, you’ll be a key part of the team, ensuring smooth day-to-day operations and exceptional client experiences.

Key Responsibilities:

Client & Office Management

• Welcome and assist clients and guests, ensuring a professional office environment
• Ensure the office is well-maintained, stocked, and running efficiently
• Answer phone calls, respond to inquiries, and manage office correspondence
• Maintain stationery levels and oversee office supplies

Operations & Administration

• Manage executive calendars, schedule meetings, and coordinate internal communications
• Assist with new starter onboarding and ensure a smooth transition for new hires
• Process invoices, manage expenses, and support financial admin tasks
• Assist in organizing team social events

Post-Contract & Client Support

• Liaise with third parties (mortgage brokers, conveyancers, inspectors, property managers) to facilitate seamless settlements
• Keep clients updated on their settlement progress, ensuring all their questions are answered
• Support the buyers' agents and directors with administrative tasks and property proposals

Marketing & Brand Support

• Assist with Lazy Equity podcast marketing and content management
• Manage client email newsletters and social media updates

What We Offer

• Competitive Salary + Super
• Hybrid Work Model – 3 days in-office, up to 2 days WFH
• Professional Growth – Be part of a rapidly growing business in the property investment space
• Collaborative Culture – Join a team that values teamwork, innovation, and personal development
• Fun & Engaging Environment – From social events to career development, we invest in our people

At The Investors Agency, we don’t just invest in property—we invest in our people. We believe in fostering a workplace where your skills, ideas, and contributions make a real impact. If you’re looking for a role where you can grow, be valued, and work with a team that’s passionate about success, this is the opportunity for you!

How to Apply

If this sounds like the perfect role for you, we’d love to hear from you! Please submit:
Your updated CV
A cover letter explaining:

• Your background and experience in admin or a related field
• What excites you about this role
• What you can bring to the team
• A little about yourself outside of work

Join us and be part of something great! 🚀