At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 16,000 staff and serve more than 112,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our recently launched strategic plan: MACS 2030: forming lives to enrich the world.

WHY WORK FOR US?

• Professional development opportunities with a defined personalised annual budget
• Access to flexible working arrangements, which include working from home arrangements
• You will work in a tight-knit, supportive team to ensure you succeed in your role

Join the dynamic Procurement Team at MACS and play a pivotal role in driving procurement excellence by continuously improving our systems, ensuring our contracts are awarded fairly to our suppliers, and that all agreement-related information is stored accurately.

YOUR ROLE

The Procurement Team provides expert direction, advice, and guidance to the organisation on best practice procurement strategies and management to ensure business objectives are achieved. The team will implement appropriate negotiation strategies with suppliers, developing and reviewing contracts to protect MACS interests from risks in the supply chain.

The Procurement and Contracts Officer will provide support to the Procurement Team, ensuring the effective application and maintenance of approved procurement policies and procedures. This includes aiding in the implementation of procurement projects and providing transition support whilst the team grows in scope and capacity.

WHAT YOU WILL DO

The Procurement and Contract Officer provides functional support to:

• Ensuring procurement guidelines and policies are followed.
• Assisting with procurement matters, evaluations, and the preparation of resulting agreements.
• Assisting in the preparation of business cases and obtaining approvals to release to market and prepare relevant tender documentation.
• Collaborating with project managers and operational staff, coordinating the approval process to formally engage service providers, exchange- terms and conditions, negotiate contracts as required, and ensure that the procurement activities are appropriately documented and recorded.
• Supporting our Category Managers with end-to-end procurement processes , including addressing queries from internal stakeholders, potential new suppliers, and schools.
• Working with the Procurement Analyst to amend and develop our key procurement systems as business needs grow.
• Providing a link to other directorates in working collaboratively to achieve shared outcomes.
  

• MACS operational staff to effectively implement and comply with MACS procurement policies and guidelines.
• Deliver business-as-usual contract administration activities.
• Deliver end-to-end procurement activities to internal stakeholders by:

ABOUT YOU

• Demonstrated understanding of procurement processes including Modern Slavery Act reporting, methodology, and probity requirements.
• Demonstrated experience in the administration of contracts, including understanding SLAs, milestone-based delivery, and associated reporting.
• Proven ability to work and communicate effectively with a variety of stakeholders both internal and external from both technical and non-technical backgrounds to acquire require information.
• Proven ability to manage and prioritise multiple concurrent tasks autonomously and meet tight deadlines.
• High level knowledge and skills in working with relevant software packages, especially within the Microsoft Office package, particularly Excel.
• A commitment to the organisational mission, vision and values of Integrity, Respect, and Excellence and to the ethos of Catholic education.

Salary range for this position is $90,000 - $98,000 per annum exclusive of superannuation and commensurate with skills and experience.

HOW TO APPLY

Please refer to the position description for further details about the role and the Key Selection Criteria.

Click APPLY to submit your application. If you have any queries about this role, they can be directed to our HR team by email [email protected]

You will need to provide:

1. An up to-date Resume and

2. A cover letter addressing the Key Selection Criteria, limited to two pages

Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire, and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check, and must be willing to obtain and maintain a National Criminal History Check.

Candidates must hold full Australian Working Rights, and provide evidence of this.