Office Coordinator & Executive Administration
ICN NT | Darwin, NT

Are you a proactive, highly organised individual with a knack for keeping an office running smoothly while providing top-tier executive support? ICN NT seeks a dynamic Office Coordinator & Executive Administration professional to ensure seamless operations and directly support our CEO and GM.

This role is ideal for someone who thrives in a fast-paced environment, enjoys varied responsibilities, and takes pride in being the go-to person who keeps everything on track.

About Us
ICN NT is a local business dedicated to supporting industry growth by connecting local businesses with major projects across the Northern Territory. We work across a variety of sectors, including Government, Defence, Construction, Oil & Gas, Mining, and Renewables.

What You’ll Be Doing

• Executive Support - Manage emails, calendars, meetings, and travel arrangements for the CEO and GM, ensuring seamless coordination.
• Reception & Office Management - Oversee full reception duties, including answering and directing calls, greeting visitors, handling enquiries, and managing office administration, company inboxes, and mail.
• Customer & Stakeholder Engagement - Act as the first point of contact for external enquiries, providing excellent customer service and assisting with stakeholder interactions.
• Finance & Compliance Support - Assist with expenses, financial record-keeping in Xero, credit card reconciliations, and ensuring workplace health & safety compliance.
• Culture & Team Support - Foster a positive workplace environment, organise team-building activities, and support staff when needed.

What We’re Looking For

• Highly organised - you keep everything running like clockwork.
• Executive support experience - you understand the fast-paced nature of assisting senior leaders.
• Exceptional communication skills - both written and verbal, ensuring clarity across all interactions.
• Proactive and solutions-focused - you anticipate challenges and solve problems before they arise.
• Tech-savvy - proficient in Microsoft Office, scheduling tools, and business management systems.
• Discretion and professionalism - you’ll handle confidential information with integrity and care.
• A natural relationship builder - you enjoy engaging with executives, local business leaders, and key stakeholders, leveraging every interaction to strengthen networks and partnerships.

Why Join ICN NT?

• Impactful work - you’ll play a crucial role in supporting leadership within an organisation that creates real opportunities for NT businesses.
• Diverse role - a blend of executive support, office coordination, and finance tasks keeps every day fresh and engaging.
• Supportive workplace - we’re a tight-knit team that values collaboration, efficiency, and a sense of humour.
• Industry exposure - work closely with senior executives, industry leaders, and key NT businesses, expanding your network and industry knowledge.
• Real flexibility - while we have a high-performance culture, we also understand work-life balance and value a supportive work environment.

If you thrive in a high-energy environment, enjoy managing multiple priorities, and take pride in making everything run smoothly, we’d love to hear from you.

If you have questions about the role or would like to discuss the position confidentially, please contact Tom Jackson at 08 89 22 9422 or [email protected].

Apply now and be part of a team that makes a difference!

Application Process

Interested candidates are invited to submit their CV and Cover Letter, outlining their experience and suitability for the role.

****Applications will be reviewed as they are received, and the advertisement may close earlier than the stated deadline if a suitable candidate is found. We encourage you to apply as soon as possible.