About Us

We are a leading remedial waterproofing and concrete repairs company based on the Gold Coast. Due to ongoing growth, we are looking for a highly organised and proactive Project Coordinator to support our directors with project coordination, administration, and general business operations.

This is a fully remote role, ideal for someone who thrives in a fast-paced environment, can think outside the box, and enjoys variety in their work. While we’d love someone based on the Gold Coast, we are open to candidates located anywhere in Australia.

About the Role

The Project Coordinator is responsible for providing high-level administration support and coordination of projects. This role plays a crucial part in ensuring that projects are executed efficiently, on time, and within budget by supporting our company directors, technicians, contractors, and clients.

You will be responsible for managing project documentation, tracking costs, liaising with stakeholders, and ensuring compliance requirements are met. In addition to project coordination, this role involves general office administration and support across various business functions. Due to the nature of the business, you may be required to assist with ad-hoc tasks not outlined in the below responsibilities.

Key Responsibilities:

Project Coordination and Administration

• Assist in preparing accurate cost estimates and quotations, including support with tenders.
• Handling contracts, progress claims/ invoicing, and variations.
• Assist with scheduling and coordination of multiple projects, including ordering/ coordinating materials and hiring equipment and subcontractors.
• Communicate effectively with team members, subcontractors, suppliers and clients.
• Oversee and maintain project folders, ensuring all documentation is up to date, including plans, schedules, reports and project-related correspondence.
• Preparation of financial reports, tracking project budgets by running live costings, ensuring projects stay within scope and budget, identifying potential roadblocks, and escalating issues as needed.

Safety and Compliance

• Oversee and maintain the safety and compliance system (BuildPass) by setting up projects, uploading safety and project-specific documents, and assisting team members and subcontractors with technical/ user issues.
• Creating Safe Work Method Statements in line with work health and safety and company requirements for each project.
• Coordinate and assist the safety compliance officer with the safety documents as required.
• Assist in ensuring that company-owned tools and equipment are safe and compliant, including but not limited to booking in test and tag assessments.

Business Administration

• Manage business and employee insurance, QBCC financial reporting, and compliance.
• Update costing modules with up-to-date product, hire equipment and subcontractor pricing.
• Handle inquiries via phone and email in a timely manner.
• Follow company policies and procedures, contributing to continuous process improvement.

Marketing and Communications

• Assist with the creating and uploading of project blogs to the website and LinkedIn.
• Update social media (Instagram & Facebook).
• Assist with marketing and website updates where required.

What We’re Looking For:

• Minimum of 3 years Experience in project coordination, contract administration, or construction support.
• Strong organisation & problem-solving skills.
• Ability to work independently in a remote setting.
• Excellent communication skills and attention to detail.
• Tech-savvy and able to manage online systems efficiently.

Why Join Us:

• Above award and industry remuneration.
• Well-established in the construction industry, with a strong reputation.
• Fully remote role – work from anywhere in Australia.
• Company-provided laptop and phone.
• Flexible work environment.
• Be part of a growing and supportive team.
• Opportunity to work across multiple areas of the business.

Ready to Apply?
If this sounds like the perfect opportunity for you, we’d love to hear from you!

Click Apply Now or send your resume and cover letter to [email protected].