Key Responsibilities

Office Administration

• General Office Upkeep: Organise cleaning services, manage supply levels (coffee, stationery, online orders), and keep our workspace well-stocked.
• Inbox & Communication: Monitor multiple email inboxes, respond to queries, and maintain clear communication with internal and external stakeholders.
• Administrative Support: Perform data entry, reception duties, EA/PA tasks for management, and help organise staff/customer events as required.
• Organisational Tasks: Assist with document filing, record-keeping, and other ad-hoc duties to ensure smooth day-to-day operations.

Service Coordination (Immediate or Progressive)

• Job Scheduling: Liaise with customers and technicians to arrange service and maintenance work from initial request through to completion.
• Compliance & Maintenance: Oversee OH&S documentation, track staff licences, and coordinate servicing of company vehicles.
• Process Management: Collaborate with bookkeepers on timesheets, purchase orders, and invoices, utilising job management software (e.g., SimPRO) for workflow tracking.
• Proactive Problem-Solving: Manage scheduling conflicts, address urgent requests, and ensure seamless communication between teams.

About You

• Proactive & Open-Minded: You take initiative, happily accept direction, and are open to fresh ideas.
• Organised & Detail-Oriented: Comfortable juggling multiple tasks, keeping inboxes in check, and ensuring records are accurate.
• Communicative & Personable: Strong written and verbal skills, with confidence engaging staff, customers, and suppliers.
• Flexible & Eager to Learn: Ready to expand your skill set into service coordination if starting from an admin background, or to step right in if you’re already experienced.
• Tech-Savvy: Competent with Microsoft Office, email applications, and willing to pick up new software like SimPRO.

Perks & Benefits

• Career Growth: Opportunities to progress from office administration into a full service coordination role.
• Supportive Environment: A collaborative culture that values proactive thinking and initiative.
• Competitive Salary: $60,000 – $75,000, depending on experience.
• Cutting-Edge Industry: Work at the forefront of electronic security, partnering with leading technologies.

Ready to join us?

If you’re an organised, proactive professional who thrives on variety and would love to either grow into or continue in a service coordination role, we’d love to hear from you. Apply today and become an integral part of Unified Electronic Solutions!