Administration, Corporate Secretarial & Reception

We have an exciting opportunity for an experienced Administration/Corporate Secretarial Officer to join our professional accounting firm in Eltham. The role will work as part of our Administration team, providing support to our close-knit and collaborative team of like-minded individuals.

BHT Partners is a 3 partner accounting practice with over 35 years’ experience in Taxation, Business Services and Auditing. We are a forwarding thinking firm whose primary focus is to help our business clients grow and succeed. We strive to be the best in our field and look for team members who fit our core values of expertise, a passion for numbers and integrity.

The position is full-time; however, we can offer flexibility regarding hours to the right applicant.

This is your chance to work close to home doing varied, rewarding work for a wide range of clients with our supportive, friendly team - we have a low staff turnover due to our great culture. We offer excellent working conditions in a modern, well-equipped office.

Our firm promotes an open management style with team member involvement and supports a professional and social environment, and work/life balance.

You will be provided with ongoing training and receive opportunities to develop both professionally and technically.

Your day to day role will include, but is not limited to:

• Client liaison/Reception – answering & redirecting telephone calls, greeting & assisting clients in person, booking appointments. Developing client relationships.
• Processing client correspondence, preparing letters/emails and daily mail duties.
• Corporate secretarial/ASIC work including maintenance of company registers and documentation, new incorporations and changes to companies, ASIC lodgements.
• ATO lodgements and related documentation. Liaising with the ATO.
• Banking and receipt of payments. Debt collection – following up outstanding debts.
• Scanning, filing, maintaining electronic document storage.
• Managing and updating client database information.
• Collating & sending financial reports and tax returns.
• General office administration support to ensure smooth day-to-day operations.

About you:

You will have a good degree of competency in client services and solid administration skills from your previous experience.

You will have the ability to prioritise effectively, and meet deadlines in a fast-paced environment.

You will possess strong written and verbal communication skills with a can do attitude.

Key requirements:

• Previous administration and/or corporate secretarial experience in an accounting firm is preferred.
• Proficient with Microsoft Office Suite.
• Accounting software skills – Xero, XPM, FYI Docs, ATOmate, BGL CAS360 & SF360 (ideal but not essential).
• Excellent communicator with a strong understanding of the importance of a positive customer experience.
• Tech savvy and able to adapt to new systems.
• Excellent written, oral and client-facing communication skills
• Attention to detail is a must.
• Great time management and organisational skills.
• A positive attitude and eager to show initiative.
• Resilient and able to adapt to changing priorities.
• Enjoy variety and be interested in a long-term opportunity supporting a collaborative team

Application process:

If you feel you have the required attributes for this role, please forward us your resume together with a covering letter outlining what you can offer our firm by clicking the ‘Apply’ button.

Due to the high volume of applications, only successful applicants will be contacted for an interview.