Job Title: Executive Assistant
Hourly Rate: Circa $55 per hour + super
Hours: 37.5 hours per week
Location: Adelaide (on-site with free parking)
Work Type: Temporary assignment until mid-April 2025

ABOUT THE COMPANY
Lotus People are partnering with a highly regarded educational institution that values integrity, respect, and excellence. With a commitment to fostering a supportive and inclusive environment, this organisation is dedicated to providing outstanding learning experiences and professional development for staff. Employees enjoy a collaborative workplace culture where they can thrive and make a meaningful impact.

ABOUT THE ROLE
This pivotal Executive Assistant role provides high-level support to senior leadership, ensuring the smooth operation of executive functions. The role requires excellent communication, organisational, and problem-solving skills. The Executive Assistant will be responsible for calendar management, coordinating meetings and events, handling confidential information, and ensuring seamless workflow across multiple stakeholders. This is an exciting opportunity for someone who thrives in a fast-paced environment and enjoys making a meaningful contribution to a dynamic team.

DUTIES

• Manage executive calendar, appointments, and meetings
• Act as the primary point of contact for internal and external stakeholders
• Coordinate and prepare meeting agendas, presentations, and reports
• Maintain confidential documents and correspondence
• Support event planning and execution
• Liaise with various departments to facilitate smooth communication and operations
• Ensure office operations run efficiently, addressing IT or administrative issues as needed
• Draft and review correspondence and documents on behalf of senior leadership
• Perform general administrative duties and special projects as required

SKILLS & EXPERIENCE

• Proven experience in an Executive Assistant or senior administrative role
• Relevant tertiary qualification or equivalent experience
• Proficiency in Microsoft Office and digital tools
• Must hold current Working with Children Check (WWCC)
• Must have Responding to Risk, Harm, Abuse, and Neglect certificates (Fundamentals and Masterclass)
• Must have First Aid certification
• Strong communication and interpersonal skills
• High level of discretion and ability to handle confidential information
• Excellent organisational and time management skills
• Ability to work autonomously and proactively

Interviews will be held this week. Due to the immediate start, we cannot consider candidates with a notice period. Please do not hesitate to apply today!

HOW TO APPLY
Click APPLY for a confidential discussion. At Lotus People, we are committed to fostering diversity, equity, and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.

Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We respond to every applicant and will strive to ensure you have a positive experience with us!
If this sounds like the ideal role for you, apply now for immediate consideration!