Position no: 0046279
Location: Parkville
Role type: Full-time; Continuing
Department: Business Services
Salary: UOM 5 - $83,159 - $95,518 per annum (pro rata for part-time)

• Provide administrative and project support for successful delivery.
• Gain hands-on experience across diverse projects and systems.
• Brilliant benefits and a flexible work environment!

About the Role
The Project Support Officer provides vital administrative and project support to Program Directors and Project Managers within the Project Services portfolio. Responsibilities include assisting with documentation, reporting, purchase orders, contractual agreements, and updating information in the Enterprise Project Management System (EPMS), ensuring efficient project delivery.

Your responsibilities will include:

• Providing project administration support to Program Directors and Project Managers, including documentation, reporting, and project coordination.
• Supporting time sheeting, cash flow management, scheduling, and managing purchase orders and invoices.
• Coordinating meetings, booking venues and resources, preparing agendas, and taking minutes with timely follow-up on action items.
• Assisting with travel arrangements for project resources, supporting process updates, and ensuring compliance with OH&S and risk management frameworks.

Who we are looking for
You will have strong organisational skills, with the ability to manage competing priorities and complete tasks on time in a busy environment. You will also demonstrate a commitment to quality client service, work effectively both independently and as part of a team, and possess excellent communication and stakeholder management skills. Additionally, you will be skilled in preparing reports that are fit for purpose.

You will also have:

• Tertiary qualifications in a relevant discipline or a combination of education and experience.
• Strong attention to detail while maintaining a focus on outcomes and results.
• Proficiency with Microsoft applications, including Outlook, Word, Excel, PowerPoint, and Visio.
• Experience working with construction-related documentation, controls, and contract administration.

For further information regarding responsibilities and requirements please refer to the attached PD.

This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your new team – Business Services
Business Services provides a full range of class leading information technology, facilities management, finance, HR and health and safety services to all operating entities of the University. The Campus Management team manages the University’s assets and infrastructure across all campuses and provides facilities services to all operating entities of the University. Campus Management also delivers the University’s construction projects.

What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!

The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

If you have any questions regarding the recruitment process, please feel free to contact Rehan via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the contact details listed on the Position Description.

Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.

Applications close: 17 March 2025 11:55 PM Australian Eastern Daylight Time (AEST)

Position Description: 0046279 - Project Support Officer PD.pdf