Ongoing - Full Time VPS3 - School Improvement Project Support Officer role. We are seeking for a confident person who can manage multiple activities at once. Organised, detail minded with strong communication skills and willing to support colleagues in a positive and supportive work environment.

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Group

Schools and Regional Services (SRS) offers central, regional, and local expertise to enhance learning and development outcomes, supported by a diverse and geographically dispersed workforce. It comprises 17 areas within 4 regions, backed by 5 central office divisions, all collaborating to deliver improved outcomes for early childhood services, schools, communities, and learners, in line with Education State commitments. SRS regions serve as a bridge between the central office, schools, and service providers, ensuring smooth transitions for learners and achieving the department's ambitious targets. Each region includes divisions specialising in school performance, student wellbeing and early childhood support, working with area-based teams to tailor local interventions and practices. The 17 areas provide crucial insights into local trends and issues, facilitating effective policy and program development and driving child and learner outcomes across all services and programs.

About the Role

The purpose of the School Improvement Project Support Officer (SIPSO) role is to provide administrative services to the Executive Director of the Bayside Peninsula. The Administration & Program Support role, under the direction of the Executive Director, will work closely with the Executive Director and other staff performing administrative functions to support the Executive Director in their day-to-day work.

The role is critical to the effective operations of the Area. It will involve periods of sustained independent work, as well as frequent and varied contact with Department employees and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with all other staff. The SIPSO will demonstrate discretion, integrity and initiative in the performance of their tasks, which include:

• Leading the support for office/facilities management, including fleet services on behalf of the Area Executive Director.
• Records management, including administration of Area SharePoint sites on behalf of the Area Executive Director.
• Procurement, including hospitality, travel, office supplies and general invoice processing on behalf of the Area Executive Director.
• General administration support including reception, meeting and event coordination on behalf of the Area Executive Director.
• Management and triaging of the Area Executive Director's inbox.
• Program administration support on behalf of the Area Executive Director.

Attributes

The role requires the following capabilities:

• Planning, organisation and attention to detail
• Relationship building
• Initiative and accountability and self-management
• Verbal and written communication

Qualifications and Experience

There are no pre-requisite qualifications for this role. Prior experience in relation to the functions described above is desirable.

How to Apply

Important: Please submit your application with a brief cover letter outlining your interest in the position and highlighting your skills and experience and how they would be applied to the role.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Michael Devine, Executive Director via [email protected]

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Sunday, 23 March 2025.