Summary:

We are seeking an experienced and highly organized Executive Assistant to provide high level administrative support to our Managing Director. The ideal candidate will be able to handle a wide range of high level administrative and executive support-related tasks, while working independently with little or no supervision. The Executive Assistant will be responsible for managing the Managing Director's schedule, coordinating travel arrangements, preparing reports and documentation, and handling confidential information.

Responsibilities:

• Manage the Managing Director's calendar and schedule appointments (including personal affairs)
• Coordinate travel arrangements, including flights, hotels, and ground transportation
• Prepare reports, proposals, documents, presentations, and other documents as needed
• Handle confidential information with discretion and professionalism
• Conduct research and gather information as needed
• Manage all incoming and outgoing correspondence, including emails and phone calls
• Attend meetings and take minutes as needed
• Manage, oversee and assist with special projects and events as needed (including liaising with management team)
• Manage expenses and prepare expense reports
• Perform other administrative duties as assigned
• Manage CRM

Qualifications:

• Bachelor's degree in business administration or related field
• 5+ years of experience as an executive assistant or similar role
• Excellent organizational and time management skills
• Strong attention to detail and ability to multitask
• Excellent written and verbal communication skills
• Proficient in Microsoft Office and other relevant software
• Ability to work independently with little or no supervision
• Ability to handle confidential information with discretion and professionalism
• Strong problem-solving skills and ability to think critically

Benefits:

• Work in a team, committed to continued excellence and growth
• Competitive salary
• Private, dedicated office
• Gain access to mentorship, industry insights and the tools to grow your career
• Work directly with a Managing Director who values ambition, loyalty and teamwork.