The newly named Saints Education currently St Joseph’s offers an inclusive and non-discriminating learning community to young people, who for a variety of reasons, make the choice to attend a specialised learning environment. Saints Education operates across multiple campuses, located in Melbourne, Geelong, Colac, Ballarat, and a dual engagement virtual learning campus, BlendED. The young people who attend have typically experienced one or more significant and complex educational, social, developmental, psychological, health, legal or familial situations which demand unique responses. Such interventions are embedded within the Operation By Principles framework, which combine education with an understanding of trauma-informed practice.

Join Our Team as an Administration Support Worker – Student Records

Our Administration Support Worker – Student Records will play a crucial role in managing and maintaining accurate and confidential student information within Saints Education.

Your focus:

This position involves a variety of administrative tasks aimed at ensuring the smooth operation of student record-keeping systems. This position ensures that all student records are handled in compliance with relevant policies and regulations.

• Ensure day-to-day administrative support for student records management is completed in a timely and accurate manner across all Saints Education campuses.
• Maintain administrative processes which support the efficient and compliant operation of Saints Education.
• Ensure accuracy of student data entered within TASS including, but not limited to, student information, student background data, correspondence rules, emergency contacts, attendance data, young people and staff class allocations, staff records and teacher kiosk access, medical details, timetabling, user defined information, VISA/VEVO information, etc.
• Assist with semester and end of year timetable and TASS maintenance updates as required in an accurate and timely manner.
• Provide support and training to TASS users.
• Identify gaps or shortfalls in information and/or processes for future improvements and enhancements.
• Assist campuses with enrolment and transition of young people in accordance with Department of Education requirements.
• Support campuses to ensure all student records meet relevant record keeping standards.
• Ensure storage of student files abides by all necessary privacy legislation and procedure.
• Identify procedures requiring review or re-development.

Your skills and talents:

• Be able and willing to uphold and role model the schools’ principles of operation of Respect, Participation, Safe and Legal, and Honesty.
• Strong attention to detail, organisational and time-management skills.
• Proficiency with Microsoft Office and student management systems.
• Collaborative team player with the ability to build quality working relationships.
• A commitment to ongoing professional learning for self and others to enable further development of skills, expertise and teaching capacity.
• Resilient and able to develop resilience in others with a high level of emotional intelligence
• Ability and willingness to travel to school sites and attend professional development as required.
• Experience in developing and maintaining administrative processes which support efficient and compliant operations.
• Excellent interpersonal skills in the context of relating to team members, young people and parents/caregivers.

Why make a choice to join us?

• As a valued and supported member of the broader team, you’ll contribute to providing the best possible experience for our staff and Young People
• Your innovation, experimentation, and creative thinking will be embraced.

The Role

This role is a part-time 0.8 ongoing position (Tuesday to Friday: 8.00am-4.00pm) at our Fitzroy North office, working both in the office and from home, with travel to school sites.

You will be employed on an ongoing basis, commencing in March 2025, and will be employed under the Catholic Education Multi Enterprise Agreement 2022. The salary will be Level 3.1 of the Education Support Employee $81, 334 (pro rata), plus superannuation and leave loading.

You will need:

• Ability to commit to and work within our Operating Principles; Respect, Participation, Safe and Legal and Honesty.
• Degree in Computer Science, Information Systems, Data Science, Business Analytics or related field
• Demonstrated experience in a similar role.
• The ability to inspire and engage with young people.
• Previous experience in the education sector is highly desirable.
• Ability to obtain and maintain a Victorian Working with Children Check and provide a National Police Check certificate (issued within the last six months).

Aboriginal and Torres Strait Islander People are encouraged to apply; we are an Equal Opportunity Employer and value diversity.

To Apply:

Please visit our website, learn about our work, and review the position information in Employment Opportunities at www.stjosephs.vic.edu.au/careers.

Applications must be submitted using the Apply Now function on our careers page (SEEK applications will not be accepted) and must include:

• A cover letter which outlines your suitability for the role
• A statement which addresses the skills and competencies outlined in the position description (no more than 2 pages)
• A current curriculum vitae outlining previous experience and skills;
• Two referees (including contact details). Please include a referee from current or most recent place of employment, and a current manager.

Applications should be addressed to Rod Hansen, Director of Business Operations.

For further information contact: [email protected]

Applications close: Friday 7 March 2025 at 4pm.

Applications will be considered as they are received.

Saints Education is a Catholic School in the Edmund Rice tradition and are recognised as a leading organisation for the provision of educational and social inclusion programs for disenfranchised young people.

All applicants will be subject to EREA and legislative screening procedures. These checks are consistent with EREA’s commitment to child protection policies and procedures. Edmund Rice Education Australia is committed to ensuring the safety, wellbeing and dignity of all children and young people. Please review the Information Collection Notice on our website for details about how we manage your employment application information.

Saints Education is a child safe environment. Saints Education is committed to ensuring the safety, wellbeing, and participation of all children and young people under our care. All school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards MO1359. All employees abide by the Child Safety Code of Conduct available at our website.