About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society. The department supports a culture of leadership, learning and renewal in all workplaces with opportunities for career development and advancement.

Further information about the department is available at: www.vic.gov.au/education

About the Division

The Department of Education is the Victorian Regulatory Authority for early childhood education and care (ECEC) services under delegation from the Secretary. The Quality Assessment and Regulation Division (QARD) in the department regulates and quality assesses Victorian ECEC services. It drives the delivery of high-quality services and ensures the safety, health and wellbeing of Victorian children attending those services.

QARD regulates approximately 4,900 services including family day care, outside school hours care, long day care and kindergarten programs, as required by the Education and Care Services National Law 2010 (National Law). QARD also regulates around 180 services operating under the Victorian Children's Services Act 1996 (Children's Services Act); these include occasional care and limited hours services.

QARD is responsible for:

• approving providers and services as required by the National Law and Children's Services Act
• monitoring service compliance and conducting investigations in response to notifications and complaints
• assessment and rating of family day care, outside school hours care, long day care and kindergarten programs against the National Quality Standard for Early Childhood Education and School Age Care
• supporting legislative policy development.

QARD is also the integrated sector regulator of the Child Safe Standards for all early childhood services in Victoria.

Further information about QARD is available at: www.vic.gov.au/role-quality-assessment-and-regulation-division

About the Role

An exciting opportunity is available for a highly motivated individual with strong attention to detail and a passion for meaningful work to provide administrative support to the Grampians Area team within QARD.

The Assessment and Rating Support Officer will support the administration of the assessment and rating process, administer the record and file management system, and manage and track requests for correspondence and reports, and undertake other administrative tasks, as required.

Supported by the Area Manager, the key accountabilities of the Assessment and Rating Support Officer will include:

• providing administrative support to the regional regulatory workforce in the Grampians Area
• providing cross regional administrative support to the South Western Victoria Region
• assisting the South Western Victoria Region in the administration of assessment and rating visits
• administration of the record and file management system
• managing and tracking requests for correspondence, reports and general information
• other administrative duties, as directed.

This is a part-time (0.6 FTE) ongoing VPS 2 position based in the Grampians Area of the South Western Victoria Region, reporting to the Area Manager, Grampians Area team. The Grampians Area team office is based in Geelong or Ballarat. The role may involve travel across the Grampians Area. Typical work arrangements involve attending the regional offices either working independently or as part of a bigger inclusive team.

Attributes

To be successful in this role, you will have:

• demonstrated advanced administrative skills, high-level computer skills and the ability to follow business rules and guidelines

• strong planning and organising skills, including the ability to manage work priorities and meet timelines

• strong interpersonal skills, including a personable and authentic approach and the ability to manage requests from internal and external stakeholders

• the ability to communicate clearly, accurately and professionally both verbally and in writing

• a proven ability to work collaboratively with others, including as part of a team

• a willingness to learn.

Desirable Qualifications and Experience

Early childhood knowledge, experience and/or qualification is desirable but not essential.

Further Information

Applicants are required to submit a CV and cover letter (max 2 pages for cover letter) summarising their skills, relevant experience and suitability to the role.

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Carmen Sammut, Area Manager via (03) 4334 0557 or [email protected]

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 6 March 2025