Are you tired of the daily grind and want a job where no no day looks the same? Then we're looking for you. We want a proactive individual to join the team based at our Dandenong South location as a Purchasing & Production Officer.

About Us:

State Schools’ Relief has been making a difference in Victorian government schools for decades, ensuring that students feel included, supported, and valued. As a vital part of our social enterprise, you’ll work in an environment where every item sold contributes to a greater cause – giving back to the students who need it most.

State Schools’ Relief is an established and respected charity that has a long and proud history of serving Victorian government school students. It is widely recognised across the community and, especially throughout schools, across the state.

Position Overview:

You'll be a person who loves detail, multi-tasking, and doing good! Reporting to the Purchasing & Production Team Leader, the Purchasing & Production Officer will be responsible for administrative tasks involved with procurement of a range of stock and the coordination of embroidery as required. This role works as part of a close-knit team of two to ensure that State Schools’ Relief is operating efficiently and meeting strategic objectives. Working collaboratively with all internal teams, this position will provide a high level of support to the Team Leader.

Key responsibilities include, but are not limited to.

• Working with the team leader to develop, streamline, and improve processes for procurement and embroidery of stock items.
• Ensure adequate stock levels are maintained for inventory items throughout the year, ensuring that stock levels align with peak and non-peak seasons.
• Raising and managing purchase orders to ensure timely delivery of stock.
• Preparing production orders to ensure stock levels for all stock requiring embroidery is being maintained throughout the year and stock levels reflect the seasonal cycles.
• Working closely with external embroidery production suppliers to track inventory throughout the production cycle.
• Coordinating with suppliers and internal teams to manage the supply chain effectively and minimise disruptions.
• Liaising with suppliers to ensure the purchased inventory meets the required specifications, quality standards and quantity requirements.
• Maintain and ensure compliance with all organisational policies, specifically around procurement, purchasing and pricing.
• Assisting customers with phone queries and occasional customer service support.
• Any other additional duties as requested by the team leader.

Skills and experience required.

• A minimum of 2+ years in a buyer or similar role.
• Experience working with an inventory or ERP system.
• High level of accuracy with the ability to retain information.
• Working within purchasing and inventory budgets.
• Excellent communication and written skills.
• Highly proficient with Microsoft Excel & Microsoft Office products.
• Excellent organisational skills and the ability to manage multiple priorities effectively.
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal skills, with the ability to work collaboratively across various departments.
• Attitude of a self-starter with the ability to work autonomously.
• A demonstrated understanding of customer service.
• Ability to work to work to a deadline and effectively demonstrate time management.

Desirable

• Continuous improvement mindset.
• Commercial acumen and a collaborative working style.
• Knowledge of clothing / fashion industry and embroidery process – highly desirable.
• Knowledge of Microsoft Dynamics Business Central.

Please note: Applications will be assessed as they are received. The interview process may commence prior to the closing date and, if a suitable applicant is found, the role may close early. We would encourage applications to be received as soon as possible to avoid disappointment.