Providing Innovative Solutions

Dynamic Steel Frame are Victoria’s leading light gauge steel frame manufacturer. We supply to all segments of the construction industry using the most advanced steel framing system in the world. Be part of the best in the business and join the undisputed leaders of Light Gauge Steel framing in Victoria.

About the Role

Due to an internal promotion, we are currently looking for a highly motivated and hardworking Administrative Assistant to join our team.

The Administrative Assistant is a unique position. It takes a varied set of skills – and an amazing individual – to really thrive and make this role their own. You’ll need to be a team player, enthusiastic, show initiative with excellent communication skills and the ability to juggle a varied workload.

The role is full time based at our Dandenong South office, working within a friendly and supportive team, (part time hours negotiable - minimum 3 days).

The Administrative Assistant’s duties will include:

• Greeting clients and visitors in a friendly & professional manner
• General Reception duties including answering all incoming calls and transferring to appropriate team members, scheduling appointments and meetings and attending to client enquiries
• Ensuring the office is clean and tidy, set up meeting rooms, ensure tea & coffee is replenished etc
• Monitoring and order stock/stationary/consumables
• Update and maintain office registers, including licenses, staff contact lists, and uniform records
• Monitor and respond to emails, drafting communications as needed
• Prepare meeting agendas, reports, and presentations; take minutes and follow up on actions
• Perform take-offs for construction estimates
• Create new jobs in software when signed documents have been returned
• Assist the Accounts department when required, including but not limited to; invoice entering and scanning
• Monitor and manage first aid kits, ensuring they are stocked and compliant
• Coordinate events such as meetings, conferences, and business functions.
• General office administration duties and adhoc projects as required

Our ideal candidate will have:

• Bachelor, Diploma or Certificate IV in Business or relevant experience
• Previous reception, customer service and/or administration experience preferred but not essential
• Accounts experience desirable
• Strong Microsoft Office skills (Word, Excel, and Outlook)
• Excellent verbal and written communication, including professional telephone manner
• Demonstrate high level or professionalism and ability prioritize and organize, with attention to detail
• Well presented
• Fast learner with systems and processes
• A people person – projecting a friendly, professional manner that is willing to ‘go the extra mile’.

What’s On Offer

This position is a fantastic opportunity for an out-going, bubbly and enthusiastic person who is seeking a varied and busy role. This is truly an opportunity to make this position your own.

• A market competitive salary is being offered dependent upon experience.
• Great team culture and friendly work environment.
• Must have own transport as office is not close to train or bus stops, car parking available on site
• Table tennis tournaments
• Fruits & snacks on offer and monthly team lunches.
• Dogs in the office, so you must love dogs!

This role is permanent fulltime or part time with flexible hours (minimum 3 days), and an immediate start.

You must have reliable transport, be self motivated and able to work both autonomously and in a team.

Click APPLY to submit your application.

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