Position Number: 0065764
Location: Parkville
Role type: Full-time; Fixed-term for 18 months
Faculty: Medicine, Dentistry and Health Sciences
Department: Cumming Global Centre for Pandemic Therapeutics
Salary: UoM 6 - $96,459 - $104,413 p.a. plus 17% super

• Utilise your exceptional planning and administration skills to provide operational support to the Cumming Global Centre for Pandemic Therapeutics.
• Support transformative research and engagement activities with global impact.
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
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Your next career opportunity
Join the team at the Cumming Global Centre for Pandemic Therapeutics as a Project Officer and play a central role in advancing critical initiatives that shape the future of pandemic preparedness. Reporting to the Director—Strategy & Operations, you will provide high-level administrative and operational support to ensure the smooth running of the Centre and directly support three major initiatives: a significant faculty recruitment program, a flagship fundraising initiative, and a major research symposium.

In this fast-paced, service-oriented environment, you will apply your strong organisational and problem-solving skills across a broad range of tasks including event coordination, communications, diary management, financial processing, contracts, procurement, and stakeholder engagement. Your ability to work flexibly and collaboratively will be key as you liaise with internal teams and external partners to deliver outstanding outcomes.

You will also contribute as an active member of both the Centre Secretariat and the Doherty Institute Directorate, working with peers to improve and align administrative processes and strengthen collaboration across the University.

This is a unique opportunity to support transformative research and engagement activities with global impact.

Your responsibilities will include:

• Provide administrative support to ensure efficient running of the day-to-day activities within the Centre, including completing routine administration processes such as mail, contact lists, office equipment and stationery supplies, assist with staff inductions processes.
• Provide executive support for the Centre faculty recruitment program, arranging meeting reports, committee papers, agendas, minutes, and correspondence as required, including travel, invoicing, expenses, and logistics as required.
• Support the recruitment team to plan, assemble and schedule interview panels, meetings and reviews.
• Provide support to the Director—Strategy & Operations as the flagship fundraising initiative is launched to manage partner liaison, onboarding paperwork and registration, draft reporting, and logistics.
• Provide administrative and operational support in the planning and delivery of an annual research symposium, including travel and logistics support for a large number of visiting delegates and presenters.
• Provide administrative support for Centre events as required which may include booking venues creating event listings, updating calendars, ordering catering as well as providing support on the day of the event.

You may be a great fit if:
You are an experienced, highly organised and adaptable professional that thrives in a fast-paced environment. With strong time management and attention to detail, you excel at coordinating workflows, juggling priorities, and meeting deadlines. Your excellent communication and interpersonal skill, paired with a strong customer focus, allow you to build effective relationships with a diverse range of stakeholders.

You also have:

• A degree or an equivalent combination of relevant experience and/or education/training.
• Well-developed professional organisational skills including the ability to coordinate workflow, prioritise tasks and meet deadlines in a fast paced environment, whilst paying attention to detail.
• Excellent communication and interpersonal skills including a strong customer focus with the ability to interact with a diverse range of stakeholders.
• Ability to plan and organise efficiently, manage competing priorities and complete projects within stringent timeframes.
• Demonstrated ability to work with tact, diplomacy and maintain confidentiality while keeping stakeholders informed of progress of requests in a changing environment.
• High level of proficiency in the use of standard application software such as the Microsoft Office suite specifically Outlook, Word and Excel.

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Progressive, considerate leave provisions to empower your work-life balance
• Salary packaging and access to a range of discounted services including Bupa health insurance
• Health and well-being services including a leading Employee Assistance Program
• Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!

For more information check out our benefits page!

Your new team – Cumming Global Centre for Pandemic Therapeutics and the Doherty Institute
The Cumming Global Centre for Pandemic Therapeutics (CGCPT) is a mission-driven, globally connected research program that will enable rapid design and development of treatments for pathogens of pandemic potential. The Centre will be the world’s preeminent facility in developing molecular platforms to help fight future pandemics. The Centre goals are ambitious—to advance the science behind therapeutics that direct target the pathogen, to transform future pandemic management and to save lives.

Finding solutions to prevent, treat and cure infectious diseases and understanding the complexities of microbes and the immune system requires innovative approaches and concentrated effort. This is why The University of Melbourne – a world leader in education, teaching and research excellence – and The Royal Melbourne Hospital – an internationally renowned institution providing outstanding care, research and learning – have partnered to create the Peter Doherty Institute for Infection and Immunity (Doherty Institute); a centre of excellence where leading scientists and clinicians collaborate to improve human health globally.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.

The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker - 0416 888 299 or send an email titled 'Reasonable Adjustments' to [email protected]. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at [email protected].

Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

If you have any questions regarding the recruitment process, please feel free to contact Nick Petersen via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: 7 May 2025 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.

Position Description: 0065764_Project Officer_PD.pdf