Contracts Administrator

A young and highly respected residential and commercial building company who fosters the culture of the dreams of employees being just as important as the dreams of the decision makers is looking for an experienced Contracts Administrator to join our team.

Reporting to the Construction Manager, the successful person will be required to:

Expectations of the role:

Develop, prepare, and review contracts, subcontractor packages, scopes, and procurement schedules, ensuring they comply with relevant laws and codes

Review contract estimates, including proposed materials and costs

· Prepare payment schedules, reconcile and manage progress claims

· Prepare and manage head contract progress claims, extensions of time and variations

· Maintain organised records of all contractual documentation such as reports, variations, orders, approvals and any relevant correspondence relating to the project as part of document control

· Work closely with the Construction Manager, consultants, suppliers, authorities and subcontractors to ensure all aspects of the project are aligned with contractual obligations

Prepare and manage delay claims and escalate contentious claims that require senior management support and intervention

Drafting and negotiation of subcontracts and subsequent administration

Actively engage with the site teams to understand the delivery requirements and timings

Forecast and manage expenditure, along with financial reporting

Review, negotiate, and finalisation of subcontractors and suppliers

Analysis of packages for cost savings and analysis of tenders including subcontractor recommendations

Ensure constant review of Project Budgets & identify potential cost savings

Scopes and claims interpreting architectural plans

Administration of RFI's to relevant stakeholders, architects, and consultants

· Establish and maintain project registers

Manage all cost and contractual matters ensuring project costs, revenues, claims, and supplier agreements are administered

Initiate, review, analyse, plan and administer the closing of contracts

Ensure payment schedules are processed in accordance with the Security of Payment Act

Measuring and approving subcontract progress payments

Undertake monthly financial reports relating to cost and budget

Manage and resolve any disputes or conflicts related to contractual obligations.

Ensure the project identifies, assess, and manage variations, ensuring proper documentation and justification.

Participate in post-project reviews to identify lessons learned and best practices for future projects.

Minimum requirements:

5+ years residential construction experience necessary

Relevant Construction Management, Quantity Surveying, or Engineering tertiary qualification

Experience in contracts administration cost control and contingency and risk management functions on residential projects

Strong communication, analytical and negotiation skills

Have the ability to work both autonomously and as a part of a team

The ability to write a detailed scope of works

An accurate understanding of budget cost control and project forecasting

Strong understanding and knowledge of NSW Construction legislation

· Be able to create/select a systems and adapt to new systems where required

· A good work ethic to ensure all tasks are carried out within the required timeframe & delivered to quality standards

· Experience with Quantity surveying and Estimating, including software systems

· Attention to detail

· Willing to take the lead and mentor Junior CA's

We are part of a larger group of companies who provide a holistic package for property investors focusing on small to large scale developments and have been in the construction industry for generations. With a strong pipeline of work lined up for the future, there are fantastic career progression opportunities for the right person.

If you are interested in this opportunity, please send through your resume and a cover letter addressing how you meet the criteria for the role to [email protected] or click the apply now button.

Only short listed candidates will be contacted directly.