Administrative, Front Office & Office Operations

Perform general office duties, including filing, responding to emails, scheduling, and assisting visitors.

Serve as the first point of contact for phone and front desk inquiries, greeting clients and managing deliveries.

Assist in the coordination of meetings and documentation.

Maintain office supplies and liaise with suppliers as needed.

Logistics & Documentation Support

Assist with logistics operations, including container bookings, tracking, and documentation.

Ensure shipping paperwork, customs declarations, and other related forms are completed accurately and on time.

Team Support & Collaboration

Work closely with finance and operations teams.

Act as a communication bridge between departments, supporting workflow and process efficiency.

Take initiative to support areas of the business that require administrative or financial assistance.

Accounting Support

Assist with AR/AP functions, including invoice processing, customer follow-up, and payment tracking.

Perform reconciliations (bank accounts, credit cards) and support BAS preparation.

Support the Finance Manager with day-to-day accounting tasks and reporting needs.

Required Attributes & Skills

Experience: Minimum 2 years in an office-based role, with an exposure to Account receivable and Accounts payable duties.

Software Skills: Strong Microsoft Excel and Outlook proficiency along with exposure to ERP software

Organized & Detail-Oriented: Ability to juggle multiple tasks while ensuring accuracy and completeness.

Communication: Strong interpersonal skills and ability to liaise confidently across teams and external stakeholders.

Adaptable: Comfortable working in a fast-paced environment with changing priorities.