We are excited to present this opportunity! We have the pleasure in assisting the Executive Team of one of Melbourne’s leading private schools source their new Personal Assistant. You will be joining a school rich with history and an incredible culture within. Given the nature of this role, you will be required to work onsite 5 days/week at their beautiful campus in Melbourne’s Inner South East.

As the PA to the ELT, you will manage the day-to-day functions of the Executive’s Offices and provide high-level support including diary and travel management, preparation of presentations, problem solving and strong stakeholder engagement (as this role acts as the key point of contact between the Executives and stakeholders).

The ideal candidate will understand the importance of flexibility and commitment to the role as well as work to the highest level of confidentiality. You will also have the ability to build a strong rapport with stakeholders and the wider community.

Responsibilities include but not limited to:

• End to end administrative support
• Plan and maintain appointments and diaries; prioritising where conflicts arise
• Travel coordination and management
• Complete and manage required reporting including the preparation of Board and Executive Papers, agendas and take minutes
• Produce documents and presentations by transcribing, formatting, editing and research
• Drafting letters and responding to correspondence
• Support School wide events

You will have:

• Demonstrated experience in a PA/EA role
• Advanced IT skills – must be technically savvy
• Board experience
• Exceptional communication skills both verbal and written
• Incredible attention to detail and organisational skills
• Work with the highest of discretion and confidentiality
• Energetic with a great sense of humour
• Hold a valid WWCC, (this can be obtained during recruitment process)

This is a full-time, temp to perm opportunity working onsite. If this role sounds like you, please do not hesitate in sending your CV and cover letter to McKinley Green.