We are currently seeking a highly organised and experienced Legal Secretary to join our client’s dynamic team in Townsvillle. This exciting role will primarily support the Property, Succession, and Estate Planning departments, providing comprehensive administrative assistance to up to five lawyers. The ideal candidate will possess exceptional digital dictation skills, a strong understanding of legal terminology, and the ability to manage a busy workload. The role also requires the ability to cover reception during lunch breaks.

Key Responsibilities:

• Accurately transcribe digital dictation for correspondence, legal documents, and other materials.
• Prepare and format legal documents, including contracts, wills, trusts, and probate applications.
• Maintain accurate and organised electronic and physical files.

• Manage lawyers' diaries, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, faxes, and mail.
• Answer and direct phone calls, taking accurate messages.
• Prepare and process legal forms and documents.
• Assist with billing and invoicing.
• General office administration duties.

• Provide professional and courteous reception coverage during lunch breaks.
• Greet clients and visitors, ensuring a positive first impression.
• Handle incoming calls and enquiries efficiently.
• Distribute mail and deliveries.

• Lodging of property related documentation.
• Assistance with the administration of estates.
• Familiarity with relevant land titles office procedures.
• Familiarity with relevant court procedures relating to probate and succession.

• Digital Dictation & Document Production:
• Administrative Support:
• Reception Coverage:
• Property, Succession & Estate Planning Specific Duties:

Essential Skills and Experience:

• Minimum of 3 to 5 years of experience as a Legal Secretary, preferably in Property, Succession, and Estate Planning.
• Exceptional digital dictation and typing skills (minimum 90 WPM words per minute).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong knowledge of legal terminology and procedures.
• Excellent organisational and time management skills.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.1
• Excellent communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Professional and presentable demeanor.
• Experience with legal practice management software.
• Experience with land titles office online systems.

Desirable Skills:

• Relevant legal secretarial qualifications.

Benefits:

• Competitive salary package.
• Supportive and collaborative work environment.
• Opportunity to work with experienced legal professionals.

To Apply:

If you are an experienced Legal Secretary with a background in Property, Succession, and Estate Planning, we encourage you to apply today. Please submit your CV and a covering letter outlining your relevant experience.