Executive Officer

• Provide high-level support across planning, projects, data analysis and process development
• Support a diverse range of strategic and operational activities, projects and events
• Full-time, ongoing role based in Rozelle, Sydney campus

About the opportunity

Reporting to the Dean/Head of School, the Executive Officer provides high-level support across planning, projects, data analysis, and process development and improvement. The role will be responsible for leading and supporting a diverse range of strategic and operational activities, projects, and events and assisting College leaders to meet internal and external planning, monitoring, review, and communication requirements to ensure the realisation of the College and University mission.

The Executive Officer will be responsible for supporting and coordinating a broad range of planning activities and priority operational and strategic projects and processes including working with a diverse range of stakeholders and tracking progress and implementation.

Tasks are performed under the supervision of the Dean/Head of School; however, the role often requires the incumbent to work independently and autonomously. The incumbent is therefore required to use initiative and sound judgement in the resolution of issues within the scope of established procedures and guidelines.

What you’ll do:

• Collaborate with and assist senior staff in the school by providing high-level support for School planning, processes, and projects, including the preparation of draft documentation, review, monitoring, and reporting,
• Working collaboratively within the school to support the delivery of projects and initiatives with specific support to the Dean/Head of School and Business Manager. This includes, but is not limited to, proactive logistical support, drafting of reports, project and communication plans, stakeholder engagement, and correspondence.
• Provide high-level support to School committees and working groups including planning and organisation of meeting schedules, the preparation of documentation, meeting outcomes, and development of reporting schedules where required.
• Assist with day-to-day operations and general administration of the school including, but not limited to, engaging with university systems and processes, providing a positive interface to internal and external stakeholders, undertaking basic financial processing, and coordinating meeting and event requirements.
• Coordinate School events including all logistical requirements (such as venue bookings, invitations, relevant technologies and support, and catering), ensuring they are managed in a timely manner, comply with risk.

What we’re looking for:

• Demonstrated skills in planning, implementation, and reporting in complex organisations, particularly related to operational and strategic projects.
• High level written and verbal communication skills.
• Experience in project management, with demonstrated ability to apply project management methodologies to complete a project within specified requirements.
• A high level of initiative, and the ability to apply initiative with working both individually and as a member of a team.
• Strong skills in the use of software applications used in the preparation of documents, data analysis and presentations.
• Proven organisational skills and attention to detail, including the ability to prioritise tasks, manage competing demands and meet deadlines.
• Well-developed verbal communication, interpersonal and negotiation skills, including demonstrated ability to work with a range of internal and external stakeholders and staff.
• Demonstrated competence with a range of contemporary office systems and applications including electronic and social media.

Salary details

Appointment to this role will be at HEO 6 and will have a total remuneration package of up to $113,029 comprising base salary within the range of $89,091 to $96,606 plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile criteria.
• For further information about this position, please contact Belinda Flanagan, Associate Dean Rozelle Precinct and Head of School on [email protected] or Beth Hensler, Business Manager on 03 6226 5129.
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• Please refer to the attached Position Description Below for full details.

Position Description - 500943 - Executive Officer.pdf

Applications close Sunday, 30 March 2025, 11.55pm

To be eligible for this position, you are required to have Australian or New Zealand citizenship, permanent residency or a current valid visa that allows you to fulfil the requirements of this role.