Our Organisation

The Sydney Harbour Federation Trust is responsible for the management of Sydney Harbour sites including Cockatoo Island in Sydney Harbour, Woolwich Dock and Parklands in Woolwich, Sub Base Platypus in North Sydney, Georges Heights, Middle Head and Chowder Bay in Mosman, North Head Sanctuary in Manly, Marine Biological Station in Watsons Bay and Macquarie Lightstation in Vaucluse.

Our mission is to “bring to life our natural and cultural heritage and provide a lasting legacy for all Australians through conservation, remediation and the adaptive reuse of places in our care”.

Sites that were for many years hidden away from public view are now open for all, containing an extraordinary mix of historic buildings, magnificent harbour views, pristine natural landscapes and defence heritage. These public spaces and parklands now offer major events, exhibitions, venue hire, accommodation, tours and business tenancy.

Role Overview

The Property Manager assists the Property & Leasing Management Team deliver Property Management and tenant related services to the Harbour Trust tenants across all Harbour Trust sites. This includes the management of the Trust’s residential property portfolio as well as property management of the commercial portfolio. You are the first point of contact for the delivery of high-quality services to the Trust’s residential and commercial portfolios.

Role Accountabilities

• Stakeholder Relationships: Build and maintain positive relationships with key stakeholders to facilitate effective contact and relationship management. This ensures the most appropriate and desirable outcomes for the Harbour Trust, fostering collaboration and mutual understanding.
• Lease Management: Assist with tenant lease negotiations, renewals, and annual rent reviews. Ensure compliance with lease obligations and manage other trigger points within lease agreements to meet required standards, providing advice and support to the leasing team.
• Maintenance Coordination: Coordinate tenant maintenance activities by liaising with other Trust directorates and teams to ensure tenant needs are met promptly. Manage arrangements for periodic inventories, surveys, inspections, and contractor access, and initiate basic Planning Approvals for tenants when required.
• Building Maintenance: Contribute to the building maintenance program by generating condition assessments and providing recommendations for works to the Property Leasing and Management Team and Building and Site Services Teams. Maintain appropriate records and log jobs through the assets management system.
• Property Management: Coordinate and execute vacate inspections, manage the tenant makegood process, and ensure compliance with the Trust’s leasing policies and procedures. This includes administering property systems and maintaining all records in compliance with guidelines.
• Reporting: Administer the property portfolio, including rental collections and associated financial tasks. Provide regular reporting to the Head of Property and Leasing Management on residential portfolio matters, ensuring accurate record-keeping of all relevant documents and stakeholder discussions.
• Support and Assistance: Provide support and cover for leasing roles and accommodation back-of-house functions. Act as the first point of contact for Asset platform inquiries or requests, testing, and feedback, assisting the team with generic technical support. Additionally, improve, implement, review, and revise internal procedures within the property function.
• Leadership: Mange direct report(s), ensuring they meet performance goals through clear communication, task delegation and providing support for their professional learning and development.

Salary and Benefits

• $96,068 – $111,180 per annum, plus superannuation.
• Healthy lifestyle cash benefit.
• Access to: EAP, Flu Shots, Volunteer leave, study leave, learning and development opportunities.

Selection Criteria

• Demonstrated experience in property management in commercial and residential fields.
• A high level of interpersonal and communication skills with the ability to develop good working relationships with a wide range of people/agencies both internally and externally negotiate
• The ability to produce well written reports for stakeholders.
• Demonstrated ability to maintain a high level of confidentiality, self-motivation and professionalism.
• Proven skills in using word processing, spreadsheet and presentation software packages.
• Ability to work in a team environment.
• Demonstrated ability to prioritise, time manage and manage workloads with competing demands.
• Demonstrated ability to implement Government policies on Workplace Diversity, Workplace Participation and Work Health & Safety.
• NSW driver licence.
• Satisfy a Police Check
• Hold Australian citizenship or residency or appropriate visa.
• Satisfy a Working with Children Check.

Desirable

• Experience with heritage properties.
• Membership of appropriate real estate bodies.
• Appropriate Tertiary or industry qualifications.

**Does this role sound like you? We want to hear from you! **

How to apply?

Please visit https://www.harbourtrust.gov.au/careers/ for full position description. To apply, email [email protected] the following:

• Cover letter, outlining why you want the role, and how you address selection criteria (max 2 page)
• CV, outlining your experience, qualifications and education.

Applications close 5pm, 25 March 2025.

Only shortlisted candidates will be contacted.

The Sydney Harbour Federation Trust is an equal opportunities employer and we encourage applications from indigenous Australians, people from non-English speaking backgrounds and people with disabilities. Information about the Harbour Trust can be found at www.harbourtrust.gov.au