Office Receptionist
Fortrend Securities
Posted 8 days ago
Office Assistant/Receptionist
Fortrend Securities – Melbourne, VIC
About Us:
Fortrend Securities is one of Australia's oldest stock brokerages, specializing in U.S. blue-chip equities and international investment opportunities. With a strong client-focused approach, we provide high-net-worth individuals and businesses with tailored investment solutions.
We are seeking a highly organized and professional Office Assistant/Receptionist to join our team. This role is ideal for someone who thrives in a fast-paced environment, has exceptional attention to detail, and enjoys interacting with clients and team members.
Key Responsibilities:
- Front Desk Management: Serve as the first point of contact for clients and visitors, providing a welcoming and professional experience.
- Call & Email Handling: Answer and direct incoming calls, respond to inquiries, and manage general office email correspondence.
- Appointment Coordination: Schedule and manage meetings for brokers and executives.
- Office Organization: Maintain office supplies, ensure a tidy workspace, and handle general administrative tasks.
- Client Support: Assist clients with paperwork, onboarding procedures, and general inquiries.
- Document Handling: Prepare, organize, and file essential documents, including compliance-related materials.
- Team Support: Provide administrative support to brokers, including note-taking, research, and data entry.
- Mail & Courier Management: Sort and distribute incoming mail, coordinate outgoing courier deliveries.
- Seminar Preparation: Help set up for seminars and other events.
Key Qualifications & Skills:
- Strong communication skills – both written and verbal
- Highly organized with the ability to multitask and prioritize tasks efficiently
- Attention to detail – accuracy in handling documents and scheduling is crucial
- Professional demeanor – ability to interact with high-net-worth clients and senior executives
- Tech-savvy – proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems
- Proactive mindset – ability to anticipate needs and take initiative
- Prior experience in a finance, investment, or corporate environment is preferred but not required
Why Join Fortrend Securities?
- Prime office location in Melbourne’s CBD
If you’re a motivated individual with strong administrative skills and a keen interest in finance, we’d love to hear from you!
About Fortrend Securities
This company does not have any further information provided at this time. We encourage you to research the company by searching for them to learn more about the company or role in question before applying.
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