Office Assistant/Receptionist
Fortrend Securities – Melbourne, VIC

About Us:
Fortrend Securities is one of Australia's oldest stock brokerages, specializing in U.S. blue-chip equities and international investment opportunities. With a strong client-focused approach, we provide high-net-worth individuals and businesses with tailored investment solutions.

We are seeking a highly organized and professional Office Assistant/Receptionist to join our team. This role is ideal for someone who thrives in a fast-paced environment, has exceptional attention to detail, and enjoys interacting with clients and team members.

Key Responsibilities:

• Front Desk Management: Serve as the first point of contact for clients and visitors, providing a welcoming and professional experience.
• Call & Email Handling: Answer and direct incoming calls, respond to inquiries, and manage general office email correspondence.
• Appointment Coordination: Schedule and manage meetings for brokers and executives.
• Office Organization: Maintain office supplies, ensure a tidy workspace, and handle general administrative tasks.
• Client Support: Assist clients with paperwork, onboarding procedures, and general inquiries.
• Document Handling: Prepare, organize, and file essential documents, including compliance-related materials.
• Team Support: Provide administrative support to brokers, including note-taking, research, and data entry.
• Mail & Courier Management: Sort and distribute incoming mail, coordinate outgoing courier deliveries.
• Seminar Preparation: Help set up for seminars and other events.

Key Qualifications & Skills:

• Strong communication skills – both written and verbal
• Highly organized with the ability to multitask and prioritize tasks efficiently
• Attention to detail – accuracy in handling documents and scheduling is crucial
• Professional demeanor – ability to interact with high-net-worth clients and senior executives
• Tech-savvy – proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems
• Proactive mindset – ability to anticipate needs and take initiative
• Prior experience in a finance, investment, or corporate environment is preferred but not required

Why Join Fortrend Securities?

• Prime office location in Melbourne’s CBD

If you’re a motivated individual with strong administrative skills and a keen interest in finance, we’d love to hear from you!