AJ Lucas Services, a pioneering leader in engineering and construction, is looking for a linchpin Executive Assistant to primarily support our Managing Director. In this pivotal role, you’ll be the driving force behind seamless head office day-to-day operations—managing a busy calendar, coordinating intricate travel arrangements, handling confidential communications, and ensuring nothing slips through the cracks. You’ll be guiding the Managing Directors priorities, scheduling critical meetings, and even managing personal tasks to keep his day running like clockwork. You’ll also be providing administrative support to the Chairman and Operations Manager.

Why work with us?

At AJ Lucas Services, our values are the cornerstone of everything we do. We are committed to striving for excellence in every project, continually innovating with leading-edge technology to stay ahead of the curve. A core value is to be co-operative and known to be ‘good to deal with’. Above all, we keep family values at the heart of our culture, ensuring a supportive and respectful environment for everyone involved.

You'll work in our vibrant Sydney CBD office, and you’ll not only enjoy a competitive remuneration package, but also:

• Discretionary bonuses.
• Scholarship opportunities for children and grandchildren of staff through our IPLOCA membership.
• Exciting opportunities for national travel to rural and regional worksites.
• Regular team outings and events to celebrate achievements.
• Access to wellness programs and discounts.
• Daily lunch and snacks.
• Opportunities for career development and progression.
• Flexible working arrangements to support family obligations and a healthy lifestyle.

The role at a glance

• Monitor and triage incoming emails, mail, and documents to ensure prompt follow-up and seamless information flow.
• Manage the Managing Director’s diary by prioritising key appointments and drawing attention to critical issues, keeping his day perfectly aligned with business priorities.
• Orchestrate all travel arrangements—booking flights, accommodations, ground transport, and crafting detailed itineraries—to ensure smooth and efficient journeys.
• Attend meetings and support the Managing Director to record timely and accurate meeting notes.
• Oversee the Managing Director’s personal calendar, including family travel and private tasks, to maintain a balanced work-life dynamic.
• Anticipate the Managing Director’s needs by building an intuitive understanding of his obligations and working style, ensuring his agenda remains on track while his focus is directed elsewhere.
• Co-ordinate and keep the office and kitchen tidy and organised. Set up meeting rooms, greet visitors, organise refreshments, and maintain office supplies.
• Provide administrative support to the Chairman, Operations Manager and any projects as needed.

What makes you the perfect fit?

You will not only excel in administration, organisation, and communication, but you will also have a generous and thoughtful nature. This will allow you to develop an intuitive understanding of our Managing Director’s working style. You’ll build a deep, personal rapport with him—anticipating his needs and preferences before they need to be articulated. Your proven ability to manage intricate calendars, coordinate complex travel across multiple time zones, and handle sensitive communications with absolute discretion will be essential.

In this fast-paced role, your proactive, detail-oriented mindset, coupled with exceptional interpersonal skills and emotional intelligence, will ensure his daily agenda runs seamlessly—nothing slips through the cracks. Above all, you bring a unique blend of consistency and empathy. You’re confident in managing critical tasks and aren’t afraid to nudge the Managing Director to keep both him and projects on track—yet you do so with tact, and always with a smile.

You have a knack for creating a warm, professional environment—coordinating meeting spaces, welcoming visitors with ease, arranging refreshments, and keeping office supplies stocked. Your sharp administrative skills will also be key in supporting the Chairman and Operations Manager, ensuring they stay organised and focused also.

You exude a positive, "can-do" attitude—you’re not a clock-watcher, you thrive under pressure, and you bring a natural warmth and energy to supporting dynamic leaders in getting things done.

If you’re passionate about excellence, thrive under pressure, and are ready to make a significant impact at AJ Lucas Services, we want you on our team.

NOTE: All applications must include a cover letter, outlining why they are the perfect fit for the role, to be considered. For more information about the role please phone Ali on 0468 613 075.