Bexton Consulting – Project Coordinator / Project Support

📍 Melbourne, VIC | 💼 Full-Time | 💰 $75,000 - $95,000 + Super

About Us

Bexton Consulting is an Australian-owned and privately held IT consulting and recruitment firm. We specialise in Project Services, Cloud & Infrastructure, Data, and Digital Solutions & Platforms. Our recruitment practice supports both our internal consultants and external clients, providing a range of engagement models from outsourced projects to co-sourced teams and individual placements. Our goal is to be the supplier of choice for large corporations and government departments needing external IT expertise and workforce solutions.

About the Role

We are seeking an enthusiastic Project Coordinator / Project Support Consultant to join our team and assist the Program Manager in delivering a key client project. This role is ideal for someone with experience in project coordination, contract administration, or project support. You’ll work closely with Project Managers, Architects, and Engineering professionals to ensure seamless project execution, contract management, and stakeholder communication.

Key Responsibilities

• Assist in the planning, execution, and delivery of IT projects, ensuring they meet scope, timeline, and budget requirements.
• Review, negotiate, and manage variations to contracts, ensuring compliance with project goals.
• Handle inquiries and resolve issues related to contracts, programs, and services.
• Maintain project financials, including tracking budgets, forecasting, and reporting expenditures.
• Organise and facilitate project meetings, preparing agendas, taking minutes, and ensuring follow-ups are actioned.
• Coordinate and manage workshops, ensuring effective stakeholder participation and engagement.
• Maintain and manage project documentation, including contracts, reports, and records, keeping them accurate and up to date.
• Act as a key point of contact for project-related communication among stakeholders, vendors, and team members.
• Identify project risks and escalate issues with recommendations for resolution.
• Support the preparation of project presentations, status reports, and other materials for stakeholders and senior management.
• Oversee contractor work, track variations to work orders, and report on contract performance.
• Analyse project data and outcomes, providing reports to drive continuous improvement.
• Coordinate office accommodation and administrative needs for project teams as required.

Skills and Experience

• Experience Level: 1-3 years in project coordination, contract administration, or project support, ideally in an IT environment.
• Education: A Diploma-level qualification in a relevant field OR at least three years of relevant work experience.
• Project Coordination: Hands-on experience managing IT project documentation, scheduling, and stakeholder engagement.
• Contracts & Financial Management: Ability to review contracts, track budgets, and manage financial reports.
• Meeting & Workshop Facilitation: Skilled in organising meetings, preparing agendas, and ensuring follow-up actions are completed.
• Time & Task Management: Strong organisational skills with the ability to handle multiple tasks and priorities.
• Communication & Stakeholder Engagement: Excellent verbal and written communication skills, with the ability to engage with teams at all levels.
• Problem-Solving: Proactive in identifying issues and recommending solutions to ensure project success.
• Technology Skills: Proficiency in project management tools (e.g., Microsoft Project, Jira, Trello) and MS Office Suite (Excel, Word, PowerPoint).

Why Join Bexton?

At Bexton, we offer:
✅ A supportive, high-performing team environment.
✅ Career planning and professional growth opportunities.
✅ Exposure to complex projects and leading technologies.
✅ The ability to work on different client projects without changing employers.

If you’re looking to grow your career in project coordination and contract administration while working on exciting IT projects, apply today!