EARTH AI is a fast-growing tech startup transforming the way critical metals are discovered. Founded in 2016 in Sydney, we are on a mission to secure the future of technology and infrastructure by responsibly sourcing the metals essential for global advancement. Using cutting-edge technology, we identify and develop new metal deposits with unmatched efficiency and sustainability. Our vision is to lead the industry by discovering and owning the majority of future metal deposits while becoming the most advanced, efficient, and responsible metal commodity company in the world.

We are seeking a highly organised and proactive Executive Assistant (EA) to support our Executive Team and provide general office management support. This dynamic role requires a skilled multitasker with strong communication, organisational, and time-management abilities. In addition to assisting with executive-level tasks, the EA will help coordinate day-to-day office operations and contribute to a smooth and efficient work environment for the broader team.

Key Responsibilities

Executive Support: For the CEO, COO, CFO

• Support an executive team that operates across multiple time zones, requiring flexibility and the ability to coordinate schedules and meetings efficiently across varying hours.
• Manage calendars and schedule meetings, ensuring executives are well-prepared for all appointments.
• Handle travel arrangements, including booking flights, hotels, and ground transportation.
• Assist in the preparation and organisation of documents, presentations, and reports for executive and board meetings.
• Act as a liaison between executives and both internal and external stakeholders.
• Coordinate logistics for board meetings and other high-level events.
• Perform research, gather data, and assist in preparing briefings for the executive team.
• Assist with managing confidential and sensitive information with discretion.

Office Management Support:

• Oversee daily office operations, ensuring the workspace remains organised and well-stocked.
• Assist with office supplies ordering and inventory management.
• Organise and coordinate office events, meetings, and team-building activities.
• Monitor office systems and equipment, ensuring everything runs efficiently.

Team Collaboration:

• Provide administrative support to other departments and team members as needed.
• Serve as a point of contact for office-wide inquiries and assist in resolving issues or escalating as appropriate.
• Help implement and streamline office procedures and workflows.
• Assist with special projects and ad-hoc requests from the executive team and wider office.

Required Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or in a similar administrative role.
• Strong organisational and time-management skills with the ability to prioritise tasks effectively.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), G-Suite and office management software.
• A proactive, self-starter with the ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to remain calm under pressure.
• Ability to multitask and stay flexible in a fast-paced environment.

Why Join Us:

• Creative Freedom: Bring your ideas to life and make a real impact on our brand.
• Growth Opportunities: We support professional development and career advancement.
• Collaborative Environment: Work with a team of passionate and supportive colleagues.
• Competitive Compensation: We offer a competitive salary and benefits package. Competitive compensation package, plus quarterly performance bonus;
• Team lunches;
• Company retreats;
• Professional development, and more.