A rare opportunity to step into a pivotal Executive Assistant role, supporting three key leaders in a well-established, privately owned business. If you excel in managing complex diaries, navigating senior stakeholder relationships, and thrive in a dynamic environment, this role is the perfect next step in your career.

ABOUT THE COMPANY
With a legacy spanning over 45 years, this national business operates across multiple states and is a leader in its industry. Known for its strong leadership, stability, and commitment to excellence, the Sydney office is home to a high-performing and collaborative team.

ABOUT THE ROLE
Supporting the Chairman, CEO, and CFIO, this role requires an experienced EA who can balance multiple priorities, manage high-volume diaries, and provide seamless executive support. With a new CEO transitioning into the role, this is an exciting time to join and play a key role in shaping executive operations. Full-time, 5 days in office – play a key role in leadership decision-making and collaboration.

KEY RESPONSIBILITIES:

• Oversee complex scheduling, ensuring time is optimised across three executives.
• Act as a true gatekeeper, questioning meeting necessity and proactively managing priorities.
• Handle confidential board materials, prepare agendas, take minutes, and track action items for monthly board meetings.
• Organise domestic and occasional international travel, managing all logistics and accommodations.
• Expense management
• Plan and execute high-profile events, including board dinners, client engagements, and strategy sessions.
• Build relationships across the national leadership team, ensuring seamless communication and coordination.

IDEAL CANDIDATE:

• 5+ years of C-suite EA experience, ideally with exposure to board-level operations.
• Experience in construction or a similar industry is a plus, but not essential.
• Strong proficiency in MS Office Suite (PowerPoint, Outlook, Word, Excel).
• Ability to handle highly confidential information with discretion and professionalism.
• Exceptional problem-solving skills, attention to detail, and a proactive approach.
• A warm, approachable personality with excellent communication skills.

BENEFITS:

• Competitive salary.
• Additional wellbeing leave days per year.
• Salary continuance insurance.
• Work closely with top executives in a business that values longevity and trust.

At Lotus People, we are committed to fostering diversity, equity, and inclusion. We encourage applicants from all backgrounds to apply and ensure a fair and equitable recruitment process.

Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We respond to every applicant and strive to ensure you have a positive experience with us!