Established firm located in Newcastle and Port Stephens

Work closely with Principals and Practice Group Leaders

Full-Time Position

Join a highly regarded law firm with a reputation for excellence. This is a unique opportunity to step up in your career and play a pivotal role in the firm's continued success. We are seeking a skilled Office Manager to oversee both our Newcastle and Port Stephens offices. The successful candidate will work closely with the directors and team to ensure efficient daily operations and long-term growth.

Key Responsibilities

• Collaborating closely with the legal secretarial team, to provide administrative and transactional support for the needs of the firm.
• Work in partnership with lawyers to ensure critical deadlines and client expectations are met.
• Build and maintain positive relationships with staff, clients and external stakeholders.
• Develop and implement policies, procedures and office initiatives.
• Oversee facilities management, including equipment and amenities.
• Assit with employee onboarding and offboarding.
• Coordinate Safe custody.
• Liaise with IT service providers to resolve technical issues.
• Coordinate training and development for new and existing staff to ensure compliance with legal standards and firm procedures.
• Project manage delegated tasks to ensure the efficient and effective operation of the firm.
• Foster a collaborative, positive and efficient work environment for all staff members.

Benefits

• Work within a supportive, close-knit team of professionals.
• Enjoy a healthy work-life balance with flexibility.
• Benefit from ongoing professional development opportunities.
• Be part of a dynamic firm dedicated to excellence and growth.

Essential Criteria

• Minimum 5+ years' experience in a similar role, preferably within legal, accounting or professional services.
• Exceptional organisational and multitasking skills with attention to detail.
• Effective written and verbal communication skills at all levels.
• Demonstrated leadership and team management skills.
• Proficiency in MS Office and experience with administrative systems.

Applications or questions in confidence to Ben O’Hearn at [email protected]