This global finance leader delivers innovative financial solutions, empowering clients to achieve long-term success through strategic investments, risk management, and expert financial advice. Known for fostering a dynamic, high-performance culture grounded in integrity, innovation, and collaboration, the company is committed to expanding its global footprint, driving digital transformation, and leading in responsible finance and sustainable investment practices.

As Executive Assistant to the Chief Operating Officer (COO), you will play a pivotal role in enhancing executive efficiency and supporting high-level operational goals. This role involves managing the COO’s complex schedule, ensuring smooth cross-departmental communication, and providing both administrative and strategic support. You will act as a key liaison between the COO and internal/external stakeholders, overseeing critical projects and helping drive initiatives aligned with the company’s strategic objectives.

This 10-month maternity leave contract offers a unique opportunity to gain firsthand exposure to executive decision-making processes within a fast-paced finance environment. You’ll collaborate closely with senior leaders and cross-functional teams, deepening your understanding of the business while directly contributing to its growth. This role provides a valuable platform for expanding your skill set and advancing your career within the finance industry.

Duties and Key Responsibilities

• Manage the COO’s calendar, prioritising and coordinating meetings across global time zones.
• Plan and oversee domestic and international travel logistics, ensuring efficiency and adherence to company policies.
• Prepare, review, and edit reports, financial documents, presentations, and board materials.
• Act as a key liaison between the COO, senior leadership, and internal and external stakeholders.
• Coordinate high-level meetings, draft agendas, record minutes, and ensure timely follow-up on action items.
• Manage budgets, track expenses, and assist with financial reporting for key operational initiatives.
• Lead special projects and support cross-functional teams to drive strategic business outcomes.
• Handle sensitive information with discretion, maintaining confidentiality in all executive-level communications.

Skills and Experience
The ideal candidate is a proactive and highly organised professional with experience supporting C-suite executives, particularly within the finance industry. You will have strong problem-solving skills, impeccable attention to detail, and the ability to thrive in a fast-paced, high-stakes environment. Your excellent communication skills and business acumen will allow you to effectively support the COO and contribute to broader company goals.

• Proven experience as an Executive Assistant supporting C-suite executives, ideally within the finance or banking sector.
• Strong calendar management, project coordination, and stakeholder engagement skills.
• Excellent written and verbal communication abilities, with a high level of discretion and professionalism.
• Experience managing complex international travel arrangements for executives.
• Familiarity with financial reporting tools and operational metrics.
• A background in supporting cross-functional projects or operational initiatives.

Benefits and Culture

• Competitive salary with performance-based bonuses
• Professional development programs and industry certifications
• Exposure to global markets and strategic operational projects
• Comprehensive health, wellness, and employee assistance programs
• A dynamic, collaborative workplace culture that values growth and innovation