About the Company

Operating within the market for over 30 years, this dynamic US resources company continues to grow organically and rapidly through their ongoing success and passionate vision for further resource discoveries in Australia. With private ownership spanning three generations and passionate leaders who inspires their team to think outside the square and strive for greatness, no one-day will ever be the same.

As key markets continue to expand in Australia, the need for an astute and driven executive support professional has become available partner with a high performing and genuine Vice President of Australasia.

Based in their gorgeous office in Brisbane City (Eagle Street), this is not just a job; this will be an inspiring stage in your career and in your life.

About the Role

Described as the glue of the business in Brisbane, this is not your typical Executive Assistant position.

While you provide high level support to an authentic and dedicated VP along, you will also be guiding a dedicated Office Manager/Receptionist. All whilst building trusted relationships with a tight-knit, focussed team of three as they continue to grow and operate the business.

You will have flexibility to make this role your own and be given freedom to implement processes and procedures to improve operating efficiencies and deliver a high level of customer service to your stakeholders. You will have the ability to position yourself as the trusted advisor with this space.

Your duties will include (but not be exclusive) to the following:

• Manage and facilitate the scheduling of diaries, activities and appointments.
• Manage all communication channels and determine priorities and action required to coordinate responses.
• Ensure the VP is properly prepared for meetings/commitments and have all relevant documentation.
• Proofreading outgoing business documents and making necessary changes including formatting changes to ensure all documents are of a high quality.
• Coordinating board meetings, taking minutes during meetings and following up on actions.
• In collaboration with Management preparing presentations for meetings including the creation of PowerPoint presentations.
• Coordinate travel and accommodation arrangements for Executive and staff including liaison with providers, bookings, itineraries, receipts, reconciliation & maintenance of related records.
• Coordinate functions, meetings and workshops
• Office Management responsibilities in addition to development of administration and filing procedures
• Oversee general office facilities

About You

You will be regarded for your genuine care and dedication, along with the ability to take on a fast-paced and diverse position. You will have extensive experience within the roles of office manager and Executive Assistant at the C-suite level, be self-managed and highly motivated, whilst possessing advanced skills in MS Office suite.

Culture fit is extremely important and we are looking for a proactive, hardworking, calm-natured and supportive individual who is driven to go above and beyond.

Your team player focus with an approachable, easy going and friendly personality will be warmly welcomed, whilst your professionalism will be highly valued.

The Benefits

• Innovative and highly successful organisation
• Genuinely enjoyable team environment and culture to work in - hard working, down to earth and supporting a group of inspiring leaders
• Exciting new stage for the organisation
• Exceptional salary level and yearly performance bonus
• Highly interesting role and challenging career - where no one day will ever be the same
• Exclusive corporate Brisbane office

Please apply by upload your current resume in Microsoft Word format only (.doc or .docx). If you would like to have a confidential discussion, please contact Chrissy Mandalis on +61 0438108934, quoting reference JN -022025-39408. Want to know more about Davidson? Visit us at www.davidsonwp.com